Administration Executive

TENARAI TECHNOLOGIES PRIVATE LIMITED; Bengaluru; On-site; INR 350,000 - 520,000; Full time

Job summary

TENARAI TECHNOLOGIES PRIVATE LIMITED is seeking an Admin Executive to manage end-to-end workplace administration, facilities operations, vendor governance, and compliance in a corporate IT environment.

The role focuses on creating a safe, efficient, sustainable, and employee-centric workplace, while driving operational excellence and cost optimization. Strong MS Office and MIS reporting skills are essential.

Qualifications

• Experience in a corporate IT/IT-enabled services environment.
• Ability to manage vendor contracts and procurement.
• Strong safety, security and risk awareness.
• Familiarity with audits and compliance requirements.

Responsibilities

• Manage day-to-day workplace operations including reception, housekeeping, cafeteria, pantry, security, visitor management, and employee support services.
• Coordinate employee engagement initiatives and workplace events.
• Support onboarding readiness including workstation allocation and access cards.
• Oversee office infrastructure, meeting rooms, and common areas.
• Maintain dashboards and MIS reports for space usage and costs.
• Assist in procurement and vendor lifecycle management.

Skills

MS Office proficiency

MIS reporting

Facilities management

Vendor management

CCTV & access control knowledge

Tools

ERP/Procurement systems

Workplace management systems

Job description

Role: Admin Executive (Administration, Facilities & Workplace Experience)

Role Overview

We are seeking a dynamic, service-oriented, and technology-savvy Admin Executive to manage end-to-end workplace administration, facility operations, vendor governance, sustainability initiatives, employee experience, and compliance within a corporate/IT environment. The role will focus on creating a safe, efficient, sustainable, and employee-centric workplace while ensuring operational excellence and cost optimization.

Key Responsibilities

• Workplace Administration & Employee Experience
  • Manage day-to-day workplace operations including reception, housekeeping, cafeteria, pantry, security, visitor management, and employee support services.
  • Coordinate employee engagement initiatives, wellness programs, town halls, celebrations, and workplace events.
  • Support onboarding infrastructure readiness including workstation allocation, access cards, welcome kits, and seating arrangements.
• Facility Operations & Infrastructure Management
  • Oversee office infrastructure, workspace utilization, meeting rooms, collaboration spaces, and common areas.
  • Manage preventive and breakdown maintenance of HVAC, UPS, DG, electrical systems, lighting, plumbing, furniture, and office equipment.
• Vendor Management & Procurement
  • Manage end-to-end vendor lifecycle including sourcing, onboarding, negotiations, contract management, renewals, and performance reviews.
  • Administer AMCs, service agreements, purchase orders, work orders, and invoice verification.
  • Drive procurement optimization while maintaining quality and compliance.
• Digital Workplace & MIS Reporting
  • Maintain administrative dashboards, MIS reports, trackers, budgets, and performance metrics.
  • Utilize digital tools for helpdesk management, asset tracking, visitor management, and space utilization.
• Compliance, Safety & Risk Management
  • Ensure compliance with corporate policies, statutory requirements, and facility-related regulatory standards.
  • Support audits related to workplace safety, physical security, data privacy, and business continuity.
  • Monitor CCTV, access control, visitor systems, and incident reporting processes.
  • Support emergency preparedness activities including fire drills, evacuation plans, and safety trainings.
  • Coordinate with EHS, IT Security, HR, and leadership on risk mitigation initiatives.

Technical Skills

• Advanced proficiency in MS Office (Excel, PowerPoint, Word)
• Strong MIS reporting and dashboard preparation skills
• Experience with workplace management systems, helpdesk tools, and digital asset tracking
• Basic understanding of access control, CCTV, BMS, and workplace technologies
• Knowledge of ERP/Procurement systems is an advantage