Associate Documentation Specialist HVDC

Hitachi Energy; Chennai District; On-site; INR 300,000 - 500,000; Full time

Job summary

Hitachi Energy in Chennai is seeking a Document Controller to manage project documentation, upload drawings, manuals, reports, and ensure status in the document control system.

You'll coordinate with Project Manager, coordinators, purchase, and departments, ensuring compliance with internal/external regulations and maintaining records. The role emphasizes clear communication, timely reporting, and teamwork within a fast-paced project environment.

Qualifications

• Bachelor's degree with 2–5 years in documentation management.
• Experience reading contracts and understanding customer documentation needs.
• Strong MS Excel, Word, and PowerPoint; familiarity with EDMS.
• Team player with good report-writing and record-keeping skills.
• Excellent written and verbal communication.

Responsibilities

• Profile & upload drawing files, manuals, test reports and calculations.
• Upload documents into the Document Control System and maintain status.
• Communicate with Project Manager, Coordinators, Purchase and departments for clarifications.
• Follow up with other departments to submit documents.
• Ensure compliance with internal/external regulations, procedures and guidelines.
• Keep track of document status and provide inputs to project management.

Skills

MS Excel

MS Word

MS PowerPoint

Communication skills

Documentation management

Education

Bachelor's degree

Tools

EDMS

Job description

Project Document distribution to the internal team and externally to customers. Responsible to keep track of document status and provide inputs to project management and relevant parties.

How you’ll make an impact

• Profile & upload Drawing files, Manuals, Test Reports, Calculations etc.
• Upload the documents into the Document Control System (Database). Maintaining complete project documentation status.
• Communicating with Project Manager, Document Coordinators, Purchase in-charge and Line Departments for Clarifications and Suggestions.
• Proper follow-up with other dept to submit the document.
• Ability to communicate effectively and understand the other requirement.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your background

• Any bachelors degree with minimum of 2 to 5 years experience in Documentation Management.
• You should have experience in contract reading and understand the Customer documentation requirements.
• Should have strong knowledge in MS Excel, Word and PPT, EDMS etc.
• Should be a team player.
• Should have good experience in preparing a report and maintaining the record.
• Excellent written and verbal communication skills.