Documentation Specialist

Hitachi ABB Power Grids; Chennai District; On-site; INR 300,000 - 420,000; Full time

Job summary

Hitachi ABB Power Grids is seeking a documents professional to manage project documentation. You will profile, upload and maintain drawings, manuals, test reports, and calculations in the Document Control System, ensuring complete status and regulatory compliance.

Responsibilities include coordinating with Project Managers and other departments, and following up to obtain required documents. Strong MS Office and EDMS skills, plus contract-reading ability, are essential for success.

Qualifications

• Bachelor's degree in a non-engineering discipline.
• 2–5 years of experience in Documentation Management.
• Experience reading contracts and understanding customer documentation requirements.
• Strong knowledge of MS Excel, Word and PowerPoint plus EDMS; experience in preparing reports and records.

Responsibilities

• Profile and upload drawing files, manuals, test reports, calculations, etc.
• Upload documents into the Document Control System and maintain complete project documentation status.
• Coordinate with Project Manager, Document Coordinators, Purchasing in-charge and line departments for clarifications.
• Follow up with other departments to submit documents.
• Ensure compliance with applicable internal and external regulations, procedures, and guidelines.

Skills

MS Excel

MS Word

MS PowerPoint

Documentation management

Communication

Education

Bachelor's degree in non-engineering

Tools

EDMS

Document Control System

Job description

As Project Document distribution to the internal team and externally to customers. Responsible to keep track of document status and provide inputs to project management and relevant parties.

How you'll make an impact:

You will profile & upload Drawing files, Manuals, Test Reports, Calculations etc.

You will upload the documents into the Document Control System (Database). Maintaining complete project documentation status.

You will be maintaining complete project documentation status.

You will be communicating with Project Manager, Document Coordinators, Purchase in-charge and Line Departments for Clarifications and Suggestions.

You will do a proper follow-up with other dept to submit the document.

You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

Hold a bachelor's degree in a non-engineering discipline.

Minimum of 2 to 5 years experience in Documentation Management.

You should have experience in contract reading and understand the Customer documentation requirements.

Should have strong knowledge in MS Excel, Word and PPT, EDMS etc along with good experience in preparing a report and maintaining the record.

Should be a team player, ability to communicate effectively and understand the other requirement.

Excellent written and verbal communication skills.

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.