Documentation Specialist

Hitachi Energy; Chennai District; On-site; INR 350,000 - 700,000; Full time

Job summary

Hitachi Energy is seeking a Documentation Coordinator in Chennai to manage project documentation. You will profile and upload drawings, manuals, reports, and calculations into the Document Control System, ensuring up-to-date status across all documents.

Responsibilities include coordinating with Project Managers and other departments, maintaining records, and ensuring compliance with internal and external regulations. Strong MS Office and EDMS skills are required.

Qualifications

• Hold a bachelor's degree in a non-engineering discipline.
• Minimum of 2 to 5 years experience in Documentation Management.
• Experience in contract reading and understanding Customer documentation requirements.
• Strong knowledge in MS Excel, Word and PPT, EDMS etc with report preparation and record keeping.
• Team player with clear communication skills.

Responsibilities

• Profile & upload drawing files, manuals, test reports, calculations etc.
• Upload documents into the Document Control System and maintain project documentation status.
• Maintain complete and accurate project documentation status.
• Communicate with Project Manager, Document Coordinators, Purchase in-charge and line departments for clarifications.
• Follow up with other departments to submit documents.
• Ensure compliance with external and internal regulations, procedures and guidelines.
• Adhere to Hitachi Energy's safety and integrity values.

Skills

Documentation Management

Team player

Effective communication

Report preparation

Education

Bachelor's degree in a non-engineering discipline

Tools

MS Excel

MS Word

MS PPT

EDMS

Job description

Job Description

As Project Document distribution to the internal team and externally to customers. Responsible to keep track of document status and provide inputs to project management and relevant parties.

The Opportunity

As Project Document distribution to the internal team and externally to customers. Responsible to keep track of document status and provide inputs to project management and relevant parties.

How You'll Make An Impact

• You will profile & upload Drawing files, Manuals, Test Reports, Calculations etc.
• You will upload the documents into the Document Control System (Database). Maintaining complete project documentation status.
• You will be maintaining complete project documentation status.
• You will be communicating with Project Manager, Document Coordinators, Purchase in-charge and Line Departments for Clarifications and Suggestions.
• You will do a proper follow-up with other dept to submit the document.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Hold a bachelor's degree in a non-engineering discipline.
• Minimum of 2 to 5 years experience in Documentation Management.
• You should have experience in contract reading and understand the Customer documentation requirements.
• Should have strong knowledge in MS Excel, Word and PPT, EDMS etc along with good experience in preparing a report and maintaining the record.
• Should be a team player, ability to communicate effectively and understand the other requirement.
• Excellent written and verbal communication skills.

Publication date : 2026-08-17

Requirements