Document Controller Transmission Line, Substation and HVDC

AECOM; Ahmedabad District; On-site; INR 450,000 - 700,000; Full time

Job summary

AECOM in India is seeking an experienced Document Controller to manage project document-control, register and track submissions, and ensure accurate revision control for major HVDC and transmission projects. The role is site-based at Khavda or Surat with travel between locations.

Ideal candidates have 5+ years in document-control, familiar with MDR, DMS/EDMS, and MS Office, and will maintain multiple registers, handover dossiers and confidentiality controls onsite.

Qualifications

• Graduate or diploma in a relevant discipline.
• At least 5 years of document-control experience.
• Experience with MDR, DMS, EDMS and document transmittal systems.
• Familiarity with engineering, procurement, construction, quality and handover documentation.
• Good knowledge of Microsoft Office and approved document-management platforms.

Responsibilities

• Establish and maintain the Master Document Register and correspondence register.
• Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
• Verify document numbering, titles, revision status, metadata and distribution requirements.
• Issue and track document transmittals through the approved DMS/EDMS.
• Ensure superseded documents are withdrawn and only current approved revisions remain available.
• Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
• Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
• Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
• Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
• Compile quality dossiers, commissioning records, as-built drawings and operation and maintenance manuals.
• Support periodic document audits and close-out of missing or overdue records.
• Prepare final indexed electronic and hard-copy handover dossiers.

Skills

Document control

MDR/DMS/EDMS experience

Microsoft Office skills

Education

Graduate or Diploma in a relevant discipline

Tools

EDMS/DMS software

Job description

Company Description

At AECOM, were delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether its improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. Were one global team 47,000 strong driven by a common purpose to deliver a better world.

Job Description

Job Purpose

Administer the project document-control system and ensure accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records.

Key Responsibilities

• Establish and maintain the Master Document Register and correspondence register.
• Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
• Verify document numbering, titles, revision status, metadata and distribution requirements.
• Issue and track document transmittals through the approved DMS/EDMS.
• Ensure superseded documents are withdrawn and only current approved revisions remain available.
• Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
• Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
• Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
• Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
• Compile quality dossiers, commissioning records, as-built drawings and operation and maintenance manuals.
• Support periodic document audits and close-out of missing or overdue records.
• Prepare final indexed electronic and hard-copy handover dossiers.

Key Deliverables

• Master Document Register.
• Correspondence and transmittal registers.
• Weekly document-status report.
• Overdue-document tracker.
• Revision-control register.
• Final document handover index and dossier.

Qualifications

Minimum Qualification and Experience

• Graduate or diploma qualification in a relevant discipline.
• Minimum 5 years of document-control experience.
• Experience with MDR, DMS, EDMS and document transmittal systems.
• Familiarity with engineering, procurement, construction, quality and handover documentation.
• Good knowledge of Microsoft Office and approved document-management platforms

Additional Information

The position will be site-based at Khavda or Surat and may require travel between project locations, contractor offices, manufacturing facilities and client offices.

The successful candidate will work within a multidisciplinary AECOM Energy team supporting the safe and successful delivery of major HVDC and transmission infrastructure projects.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.