Assistant to Director – Export & Business Coordination. (Female)

Kaapro Management Solutions Pvt. Ltd.; Vadodara; On-site; INR 250,000 - 380,000; Full time

Job summary

Kaapro Management Solutions Pvt. Ltd. in Vadodara is seeking an Assistant to the Director for Export & Business Coordination, female candidate. The role offers direct work with the Director, handling admin, emails, quotations, reports, and documentation.

You will manage export inquiries, coordinate with customers and suppliers, maintain schedules, and support day-to-day office operations, requiring good English/Hindi/Gujarati communication and proficiency in MS Office. Fresher encouraged.

Qualifications

• Diploma or BE engineering or graduates in B.Com/BBA/BCA/MBA/MCA.
• Fresher candidates welcome.
• Fluent in English, Hindi and Gujarati.
• Proficient in MS Excel and MS Word; good communication.

Responsibilities

• Work directly with the Director and provide day-to-day administrative and business support.
• Assist the Director with emails, correspondence, quotations, reports, presentations, documentation, and online business activities.
• Coordinate and follow up on tasks assigned by the Director with customers, suppliers, employees, and business associates.
• Maintain the Director’s schedules, meetings, important follow-ups, records, and pending-action trackers.
• Handle Export Business activities, including export inquiries, overseas customer communication, lead generation, quotations, supplier coordination, order follow-up, documentation, and dispatch coordination.
• Identify potential international customers and new export business opportunities through online platforms and databases.
• Support basic office administration, including coordination of office opening and closing, general office discipline, housekeeping, stationery, utilities, courier, and routine administrative requirements.
• Coordinate with office staff and service providers to ensure smooth day-to-day functioning of the office.
• Maintain confidentiality of company, customer, supplier, commercial, and management information.
• Track assigned activities and provide regular status updates to the Director until closure.
• Act as a Leave Reliever / Backup for Sales, Marketing & Business Operations during the absence of the concerned employee to ensure continuity of inquiries, quotations, customer/supplier follow-ups, orders, dispatches, and payment follow-ups.
• Ability to work closely with the Director, independently manage assigned responsibilities, and take ownership of assigned work.

Skills

Good communication

Follow-up skills

Coordination

MS Excel

MS Word

Email management

Education

Diploma or BE

Graduate – B.Com/BBA/BCA/MBA/MCA

Tools

MS Excel

MS Word

Email

Job description

Position: Assistant to Director – Export & Business Coordination. (Female)
Qualification – Diploma or B.E Engineering / Graduate – B. Com, BBA, BCA, MBA, MCA
Experience – Fresher
Location – Bhayli, Vadodara, Gujarat, India

Key Responsibilties:

• Work directly with the Director and provide day-to-day administrative and business support.
• Assist the Director with emails, correspondence, quotations, reports, presentations, documentation, and online business activities.
• Coordinate and follow up on tasks assigned by the Director with customers, suppliers, employees, and business associates.
• Maintain the Director’s schedules, meetings, important follow-ups, records, and pending-action trackers.
• Handle Export Business activities, including export inquiries, overseas customer communication, lead generation, quotations, supplier coordination, order follow-up, documentation, and dispatch coordination.
• Identify potential international customers and new export business opportunities through online platforms and databases.
• Support basic office administration, including coordination of office opening and closing, general office discipline, housekeeping, stationery, utilities, courier, and routine administrative requirements.
• Coordinate with office staff and service providers to ensure smooth day-to-day functioning of the office.
• Maintain confidentiality of company, customer, supplier, commercial, and management information.
• Track assigned activities and provide regular status updates to the Director until closure.
• Act as a Leave Reliever / Backup for Sales, Marketing & Business Operations during the absence of the concerned employee to ensure continuity of inquiries, quotations, customer/supplier follow-ups, orders, dispatches, and payment follow-ups.
• Ability to work closely with the Director, independently manage assigned responsibilities, and take ownership of assigned work.

Skills Required

• Good communication in English, Hindi & Gujarati.
• Strong follow-up and coordination skills.
• Knowledge of MS Excel, Word, Email, and online business platforms.
• Self-motivated, organized, and customer-focused.