Export Sales Coordinator

Keka Inc.; Anand; On-site; INR 360,000 - 540,000; Full time

Job summary

Vidya Wires Limited in Anand, Gujarat, seeks an Export Sales Coordinator to manage export order processing, documentation, and liaison with international customers and agents.

You will coordinate with production, dispatch, and logistics, prepare quotations and orders, track shipments, and ensure compliance with export regulations, INCOTERMS, and LC procedures while building strong customer relationships.

Qualifications

• BE / B.Tech – Electrical / Mechanical, MBA in International Trade preferred.
• 2–6 years in export coordination, preferably in manufacturing or wire/cable industry.
• Export documentation and logistics knowledge.
• INCOTERMS, shipping processes, Letter of Credit and bank procedures.

Responsibilities

• Coordinate with international customers, agents, and internal departments for order processing.
• Prepare quotations, proforma invoices, and sales orders.
• Follow up on inquiries, confirmations, and delivery schedules.
• Maintain customer databases, tracking sheets, and sales reports.
• Prepare and verify export documentation and liaise with CHA, freight forwarders, and banks.
• Track shipments, manage dispatch plans, and resolve transit or customs issues.
• Communicate order status and post‑shipment updates to customers.

Skills

Export documentation

Logistics coordination

Incoterms

Letter of Credit

Communication skills

Education

BE/B.Tech in Electrical or Mechanical

MBA in International Trade

Job description

Job Description of Export Sales Coordinator

Job Title: Export Sales Coordinator

Location: Unit-3, Vidya Wires Limited, Vithal Udyognagar, Anand, Gujarat

Reporting To: Head - Export

Position Overview:

The Export Sales Coordinator will be responsible for managing and coordinating all export-related sales activities, documentation, customer communication, and logistics for overseas clients. The role ensures smooth order execution, compliance with export regulations, and timely delivery of materials while maintaining strong relationships with international customers and agents.

Key Responsibilities:

• Coordinate with international customers, agents, and internal departments (production, dispatch, accounts, logistics) for order processing and execution.
• Prepare and manage sales quotations, proforma invoices, and sales orders.
• Follow up on customer inquiries, order confirmations, and delivery schedules.
• Maintain and update customer databases, order tracking sheets, and sales reports.

2. Export Documentation & Compliance:

• Prepare and verify all pre- and post-shipment export documentation, including invoices, packing lists, certificates of origin, LC (Letter of Credit) documents, shipping bills, etc.
• Coordinate with CHA (Custom House Agents), freight forwarders, and banks for export formalities and documentation.
• Ensure compliance with export rules, customs regulations, and country-specific requirements.

3. Logistics & Dispatch Coordination:

• Coordinate dispatch plans with production and logistics teams to ensure timely shipment.
• Track and monitor shipments until delivery and resolve any transit or customs-related issues.
• Manage container bookings, freight negotiations, and transport arrangements.

4. Customer Relationship Management:

• Maintain effective communication with customers regarding order status, documentation, and post-shipment updates.
• Handle customer complaints or issues professionally and coordinate solutions internally.
• Support the export sales team in customer development and new business opportunities.

5. Reporting & Analysis:

• Prepare periodic export sales reports, performance dashboards, and shipment summaries.
• Monitor payment terms and coordinate with finance for realization of export proceeds.
• Support management in data analysis and decision-making related to export performance.

Qualifications & Experience:

• Education: BE / B.Tech – Electrical / Mechanical, Business Administration / International Trade (MBA preferred).
• Experience: 2–6 years in export coordination, preferably in a manufacturing or wire/cable industry.
• Knowledge:
• Export documentation and logistics
• INCOTERMS and shipping processes
• Letter of Credit and bank procedures

Key Skills:

• Strong communication and correspondence skills (written & verbal)
• Good understanding of export logistics and documentation
• Coordination and multitasking ability
• Detail-oriented and proactive approach
• Teamwork and customer service orientation