Executive Assistant to Director

Kiran Group; India; On-site; INR 279,000 - 391,000; Full time

Job summary

Kiran Group in Gandhidham, Gujarat, is seeking an Executive Assistant to the Director with 3–6 years in logistics or related fields. The role focuses on comprehensive administrative support, calendar management, and cross-department coordination.

Ideal candidates possess strong English and Hindi communication skills, MS Office fluency, and the ability to handle confidential information while coordinating with multiple stakeholders.

Qualifications

• Experience providing executive support in logistics or related sectors.
• Excellent written and spoken English and Hindi; Gujarati helpful.

Responsibilities

• Provide executive and administrative support to the Director in day-to-day operations.
• Coordinate with Transport, Logistics, CHA, Warehouse, Operations and Finance.
• Prepare MIS reports, presentations, and meeting minutes.
• Manage Director's calendar, travel plans and meetings.
• Follow up with department heads to ensure timely completion of tasks.
• Analyze operational data and prepare management reports.
• Draft professional emails and official communications.
• Coordinate with customers, vendors, transporters and partners as needed.
• Maintain confidential records and files.
• Assist in project coordination and strategic initiatives.
• Monitor key activities and flag critical issues to management.

Skills

Executive support

Communication

Multitasking

Confidentiality

Coordination

Analytical mindset

Education

Any Graduate

MBA/PGDM preferred

Tools

MS Excel

PowerPoint

Word

Outlook

Job description

Position: Executive Assistant to Director

Industry: Logistics / Transport / Supply Chain

Location: Gandhidham, Gujarat

Experience: 3–6 Years (Preferably in Logistics, Transport, CHA, Freight Forwarding, Warehouse, or Supply Chain)

Qualification: Any Graduate (MBA/PGDM preferred)

Salary: ₹25,000 – ₹35,000 (In-hand), depending on experience and competency.

Responsibilities

Key Responsibilities

1. Provide executive and administrative support to the Director in day-to-day business operations.
2. Coordinate with internal departments including Transport, Logistics, CHA, Warehouse, Operations, and Finance.
3. Prepare MIS reports, presentations, business correspondence, and meeting minutes.
4. Manage the Director's calendar, appointments, travel plans, and meeting schedules.
5. Follow up with department heads to ensure timely completion of assigned tasks.
6. Analyze operational data and prepare reports for management review.
7. Draft professional emails, letters, and official communications.
8. Coordinate with customers, vendors, transporters, and business partners whenever required.
9. Maintain confidential records, documents, and business files.
10. Assist in project coordination, business planning, and strategic initiatives.
11. Monitor key operational activities and highlight critical issues requiring management attention.

Requirements

Required Skills

1. Experience in the Logistics, Transport, Supply Chain, CHA, or Warehouse industry is mandatory.
2. Excellent communication skills in English and Hindi (Gujarati preferred).
3. Strong proficiency in MS Excel, PowerPoint, Word, and Outlook.
4. Good analytical, organizational, and multitasking abilities.
5. Ability to maintain confidentiality and work independently.
6. Professional attitude with strong follow-up and coordination skills.
7. Knowledge of logistics operations, fleet management, freight movement, or supply chain processes will be an added advantage.

Preferred Candidate Profile

1. Prior experience as an Executive Assistant, Management Coordinator, MIS Executive, or Operations Coordinator in the logistics industry.
2. Smart, proactive, and capable of handling multiple priorities.
3. Comfortable interacting with senior management and external stakeholders.
4. Strong problem-solving and decision-support capabilities.