Assistant Programme Administrator – Regular (UR)

Indian Institute of Management Nagpur; Nagpur District; On-site; INR 800,000 - 1,100,000; Full time

Benefits offered by this job

Accommodation provided

Job summary

Indian Institute of Management Nagpur is seeking a qualified Assistant Programme Administrator to oversee end-to-end execution and supervision of Academic/Executive Education programmes. The role requires strong MS Excel skills, data analysis capability, and experience in academic administration within higher education or EdTech spaces.

The candidate should have a graduation, with Master’s preferred, and a minimum of 6 years total experience, including at least 3 years in relevant

Qualifications

• Graduation degree required; Master’s degree preferred.

Responsibilities

• Coordinate end-to-end execution of Executive Education or academic programmes.
• Coordinate with Programme Directors and Faculty for scheduling and materials.
• Coordinate with internal departments to ensure timely support for programme delivery.
• Coordinate facilities booking and related arrangements.
• Coordinate logistics and procurement of programme-related materials.
• Act as primary contact for partner agencies for nominations and confirmations.
• Coordinate and track payments from invoicing to realization.
• Ensure programme inauguration, valediction and other events.
• Ensure conducive environment for Faculty and participants throughout the programme.
• Collate programme feedback and share inputs with Directors and Faculty.
• Ensure completion of programme documentation and archiving.

Skills

Communication & interpersonal skills

Data analysis in MS Excel

Multitasking abilities

Teamwork and collaboration

Adaptability to new ecosystem

Education

Graduation degree

Master’s degree (preferred)

Tools

MS Excel

Database Management

MS Office

Job description

Indian Institute of Management Nagpur is looking for a qualified & efficient Assistant Programme Administrator. The candidate will be responsible for the end-to-end execution and supervision of any Academic/Executive Education Programme.

Required Qualification and Experience :

Applicant should have at least a Graduation degree, while those with a Master’s degree will be preferred.

Minimum 6 years of overall experience, out of which a minimum of 3 years of relevant experience in academic administration or programme management in a reputed Higher Education/Management Institution.

Proficiency in MS Excel, Database Management & other MS Office tools is must.

Ability to perform data analysis in MS Excel, including the use of formulae, in-built functions, charts, etc., is required.

Relevant experience in Academic Administration in Executive Education space /Higher Education /EdTech /Project coordination / Hospitality industry is preferred.

Experience in Accounting processes like bill entries, periodical reports and budget preparations will be an added advantage.

Experience of working at IIMs/IITs/NITs or any other premier institution is desirable.

• Quick learners from varied domains who are passionate about administrative fields and are ready to learn and adapt to the new ecosystem are also encouraged to apply.

Key Skills & Capabilities :

Excellent understanding of MS – Office toolssuch as MS- Outlook, Word, PowerPoint, Excel and other productivity tools is essential.

The candidate should have excellent communication and interpersonal skills & multi-tasking abilities, including the ability to interact with senior leadership.

Positive attitude, a detail orientation and ability to interact with multiple stakeholders, not limited to Faculty members, internal departments, client organisations, participants/executivesfrom Corporate / Govt & PSUs and vendors.

Should be confident & self-motivated, should have the capability of being a team player and resourceful in managing challenges.

Job Responsibilities :

The responsibilities outlined below are indicative and are not exhaustive. The incumbent may be assigned additional or different responsibilities from time to time, based on the evolving requirements and priorities of the Institute.

Coordinate end-to-end execution of assigned Executive Education or any other academic programmes, including planning, promotion, scheduling, delivery and programme closure, as required.

Coordinate with Programme Directors and Faculty for programme scheduling, reading materials and other academic requirements before and during the programme.

Coordinate with internal departments such as Stores & Purchase, Accounts, Communication and Administration to ensure timely support for programme delivery.

Coordinate facilities booking and related arrangements for programmes.

Coordinate logistics and procurement of programme-related materials, including cases, programme kits and other requirements.

Act as the primary point of contact for partner agencies for nominations, acceptance letters, confirmations and smooth delivery of programmes through online platforms.

Coordinate and track the payment process from invoicing through realization of payments from participants, clients and partner agencies.

Coordinate arrangements for programme inauguration, valediction and other programme related events.

Ensure appropriate arrangements and a conducive environment for Faculty and participants throughout the programme, both within and outside the classroom.

Collate programme feedback and share relevant inputs with Programme Directors and Faculty for review and further action.

Ensure completion of programme documentation, closure of programme files and systematic archiving for future reference.

Age: Not exceeding 45 years as on last date of application.

Salary & Benefits:

The selected candidate will be offered a Regular appointment at the appropriate pay level as per the 7th Pay Commission and in accordance with the norms of the Institute, with an initial probation period of 2 years. In addition, the perks & allowances will be paid as per the Institute’s norms.

The decision of the Appointing Authority will be final & abiding in this regard.

IIM Nagpur reserves the right to cancel the recruitment process if the need arises without issuing any notice or assigning any reason.

Accommodation will be provided as per the Institute’s housing policy, subject to availability.

Note:

If, during or after completion of the probation period or at the time of joining, the Institute finds the candidate suitable for any other role, the same may be offered to him/her.

The Institute reserves the right to transfer the candidate to different job roles as per the Institute’s requirements, which may arise from time to time.

In the event that no suitable candidate is found for the regular position, the Institute reserves the right to engage the candidate on a contractual basis in accordance with the applicable terms and conditions.

The institute will not send communication regarding rejection to other applicants. Emails asking for status updates will not be entertained.

We encourage OBC, SC/ST, PWD & EWS candidates to apply for the position.