Administrative Assistant – Regular (UR)

Indian Institute of Management Nagpur; Nagpur District; On-site; INR 450,000 - 600,000; Full time

Benefits offered by this job

Housing policy-compliant accommodation

Job summary

Indian Institute of Management Nagpur invites applications for an Administrative Assistant role. The candidate should have at least a Graduation degree, with Master’s preferred, and about 6 years total experience including 3 years in office administration and secretarial services.

Proficiency in MS Office and certification are advantageous, with strong communication and stakeholder skills across Hindi, English and Marathi.

Qualifications

• Graduation is a must; Master’s degree preferred.
• Around 6 years of total work experience, at least 3 years in office administration/secretarial services.
• Hands-on experience with MS Office; related certifications preferred.
• Excellent communication and interpersonal skills; multi-tasking and prioritization abilities.
• Experience in IIMs/IITs/NITs or any premier educational institution is advantageous.

Responsibilities

• Manage designated office operations, calendar, correspondence and administrative workflow.
• Coordinate with departments and monitor implementation of decisions.
• Review documents, reports and proposals for accuracy and compliance.
• Support policy formulation, process improvement and institutional initiatives.
• Coordinate board meetings and statutory committee activities, including agendas and minutes.
• Support governance, RTI/CPGRAMS, grievance redressal and audit matters.
• Assist in budget preparation and financial monitoring; manage institutional portals.
• Maintain confidential records and support accreditation and audits.
• Assist in legal/regulatory matters and related records.
• Supervise travel desk operations and monitor travel expenses.

Skills

MS Office Suite

Advanced Excel

Data management

Report preparation

Planning & organizing

Stakeholder management

Hindi language

English language

Marathi language

Communication skills

Education

Graduation degree

Master's degree

Tools

MS Office Suite Certification

Job description

Indian Institute of Management Nagpur is looking for a qualified & experienced Administrative Assistant.

Required Qualification and Experience:

• Applicant should have at least a Graduation degree, while those with a Master’s degree will be preferred.
• 6 years of overall work experience out of which minimum 3 years in office administration and secretarial services, preferably in education institution or a large organization assisting a senior level leadership position.
• Hands on experience working on MS Office Suite. Related certification will be preferred.
• Excellent communication and interpersonal skills, multi-tasking abilities, organizing resources and establishing priorities including the ability to interact with senior leadership.
• Experience of working at IIMs/IITs/NITs or any other premiere education Institution will be an added advantage.
• Quick learners from varied domains who are passionate for administrative fields and are ready to learn and adapt to the new eco system are also encouraged to apply.

Key Skills & Capabilities:

• Excellent command over MS Office (Excel, Word, and PPT), proficiency in Advanced Excel functions.
• Superior data management skills & analytical mindset.
• Ability to gather data, compile information, and prepare reports.
• Command over verbal & written communication skills in Hindi, English & Marathi.
• Must possess high levels of skills in Planning & Organizing.
• High levels of coordination & stakeholder management skills

Job Responsibilities:

The responsibilities outlined below are indicative and are not exhaustive. The incumbent may be assigned additional or different responsibilities from time to time, based on the evolving requirements and priorities of the Institute.

• Manage the designated office operations, calendar, correspondence, and administrative workflow.
• Coordinate with departments and monitor implementation of administrative decisions.
• Review documents, reports, and proposals for accuracy, completeness, and compliance.
• Support policy formulation, process improvement, and institutional initiatives.
• Coordinate Board of Governors and statutory committee meetings, including agendas, notices, minutes, and follow-up actions.
• Support governance, regulatory compliance, RTI/CPGRAMS, grievance redressal, and audit-related matters.
• Coordinate responses to queries from Ministries, statutory authorities, and other external stakeholders.
• Assist in budget preparation, financial monitoring, and management of institutional portals.
• Maintain confidential records, documents, and information and support ranking, accreditation, and audit requirements.
• Assist in legal and regulatory matters and maintain related records.
• Supervise travel desk operations, monitor travel expenses, and ensure adherence to travel policies and procedures.

Age: Not exceeding 40 years as on the last date of application.

Salary & Benefits:

The selected candidate will be offered a Regular appointment at the appropriate pay level as per the 7th Pay Commission and in accordance with the norms of the Institute, with an initial probation period of 2 years. In addition, the perks & allowances will be paid as per the Institute’s norms.

The decision of the Appointing Authority will be final & abiding in this regard.

IIM Nagpur reserves the right to cancel the recruitment process if the need arises without issuing any notice or assigning any reason.

Accommodation will be provided as per the Institute’s housing policy, subject to availability.

Note:

If, during or after completion of the probation period or at the time of joining, the Institute finds the candidate suitable for any other role, the same may be offered to him/her.

The Institute reserves the right to transfer the candidate to different job roles as per the Institute’s requirements, which may arise from time to time.

In the event that no suitable candidate is found for the regular position, the Institute reserves the right to engage the candidate on a contractual basis in accordance with the applicable terms and conditions.

Only the shortlisted/selected candidates will be informed about the further Interview process/ results of the Interview.

The Institute will not send communication regarding rejection to other applicants. Emails asking for status updates will not be entertained.

We encourage OBC, SC/ST, PWD & EWS candidates to apply for the position.