Assistant Programme Administrator – Regular (SC)

Indian Institute of Management Nagpur; Nagpur District; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Accommodation provided

Job summary

Indian Institute of Management Nagpur is seeking an Assistant Programme Administrator to oversee end-to-end execution of degree programmes such as MBA, Ph.D., and Executive MBA. The role includes coordination with faculty, students, and departments, budget oversight, and documentation for accreditation.

The candidate should have 6+ years of relevant experience in academic administration, with strong MS Excel skills and a collaborative mindset to manage diverse stakeholders.

Qualifications

• Graduation is required; Master's degree preferred.
• Minimum 6 years of overall experience, with 3+ years in academic administration.
• Proficiency in MS Excel, database management and MS Office tools is essential.
• Ability to perform data analysis in MS Excel using formulas, charts, etc.

Responsibilities

• Coordinate and manage multiple degree granting programmes (MBA, Executive MBA, Doctoral, etc.).
• Ensure timely execution of academic schedules, curricular requirements and courses.
• Plan and execute programmes, including scheduling, faculty coordination, resource management, LMS, attendance, evaluation and grading.
• Prepare letters, verify credentials, manage expenses and assist in policy development and governance.

Skills

Communication

Interpersonal skills

Team leadership

Multi-tasking

Education

Graduation

Master's preferred

Tools

MS Excel

Database management

MS Office

Job description

Indian Institute of Management Nagpur is looking for a qualified & efficient Assistant Programme Administrator. The candidate will be responsible for the end-to-end execution and supervision of any degree-granting programme like MBA/Ph.D. Programmes/Executive MBA Programmes/ or any other similar Degree granting/Executive education programme which may be introduced by the Institute in future.

Required Qualification & Experience:

• Applicant should have at least a Graduation degree, while those with a Master’s degree will be preferred.
• Minimum 6 years of overall experience, out of which minimum 3 years of relevant experience in academic administration or end-to-end programme administration in a reputed Higher Education/Management Institution.
• Proficiency in MS Excel, Database Management & other MS Office tools is a must.
• Ability to perform data analysis in MS Excel, including use of formulae, in-built functions, charts, etc., is required.
• Experience of working at IIMs/IITs/NITs or any other premier Institution is desirable and will be given preference.
• Quick learners from varied domains who are passionate about administrative fields and are ready to learn and adapt to the new ecosystem are also encouraged to apply.

Key Skills & Capabilities:

• Excellent communication and interpersonal skills & multi-tasking abilities, including the ability to interact with senior leadership and other stakeholders.
• Positive attitude, a detail orientation and ability to interact with multiple stakeholders, not limited to Faculty members, students, internal departments, etc.
• Should be confident & self-motivated, should have the capability of managing a team and be resourceful in managing challenges.

Job Responsibilities:

The responsibilities outlined below are indicative and are not exhaustive. The incumbent may be assigned additional or different responsibilities from time to time, based on the evolving requirements and priorities of the Institute.

• Coordinate and manage multiple degree granting programmes, including MBA, Executive MBA, Blended MBA, Doctoral programmes, as well as any new programme which will be introduced by the Institute in future.
• Ensure the timely and effective execution of academic schedules, curricular requirements, and course offerings.
• Efficient overall programme planning & execution, including but not limited to: Scheduling & Calendar management
  Faculty coordination
  Resource management
  Teaching & Training aids
  E – resource management
  LMS systems
  Attendance management
  Evaluation & Grading
  Inbound & Outbound training facilities
  Convocation & Valedictory functions
  Documentation for Accreditation & Ranking
  Feedback management & timely corrective actions etc.
  Coordinate and supervise the various programme coordinators.
• Coordination with all stakeholders such as students, faculty, internal departments, and external agencies.
• Time Management and planning to ensure the timely delivery of academic programmes/flawless execution of the Programme.
• Maintaining the database & regular updates, and systematic filing of records.
• Programme Budget Management- Timeliness and accuracy of budget proposals and utilization reports.
• Preparation of letters such as invitation letters/bonafide based on the student’s suitable requirements, verification of the student’s academic credentials received from companies, prepare/verify expense bills and associated work etc., under the guidance of the department head.
• Assistance in the preparation of Policies, SoPs, and manuals, etc. and development, revision, and implementation of academic policies and governance framework.
• Process improvements and implementation of new systems or workflows.
• In online Mode, proficiency in working on Moodle and other relevant academic and assessment software.
• Assisting the Academic Office in its day-to-day operations/any other duty assigned by the department head related to academics as per the requirement, which may involve working on weekends if the need be.

Age: Not exceeding 40 years as on the last date of application.

Salary & Benefits:

The selected candidate will be offered a Regular appointment at the appropriate pay level as per the 7th Pay Commission and in accordance with the norms of the Institute, with an initial probation period of 2 years. In addition, the perks & allowances will be paid as per the Institute’s norms.

The decision of the Appointing Authority will be final & abiding in this regard.

IIM Nagpur reserves the right to cancel the recruitment process if the need arises without issuing any notice or assigning any reason.

Accommodation will be provided as per the Institute’s housing policy, subject to availability.

Note:

If, during or after completion of the probation period or at the time of joining, the Institute finds the candidate suitable for any other role, the same may be offered to him/her.

The Institute reserves the right to transfer the candidate to different job roles as per the Institute’s requirements, which may arise from time to time.

In the event that no suitable candidate is found for the regular position, the Institute reserves the right to engage the candidate on a contractual basis in accordance with the applicable terms and conditions.

Only the shortlisted/selected candidates will be informed about the further Interview process/ results of the Interview.

The Institute will not send communication regarding rejection to other applicants. Emails asking for status updates will not be entertained.