Junior Executive – Regular (SC)

Indian Institute of Management Nagpur; Nagpur District; On-site; INR 300,000 - 400,000; Full time

Benefits offered by this job

Accommodation provided

Job summary

Indian Institute of Management Nagpur is seeking a qualified Junior Executive to handle general administrative duties across multiple departments. The role requires strong MS Office skills, clear communication, and the ability to coordinate schedules, meetings, and logistics in a dynamic academic setting.

Ideal candidates have a graduation degree (master’s preferred) and at least 3 years of post-qualification experience in academic/administrative activities, with exposure to IIMs/IITs/NITs or

Qualifications

• Graduation degree required; master's preferred.
• Minimum 3 years' post-qualification experience in academic/administrative activities.
• Hands-on MS Office experience with related certifications preferred.
• Experience in IIMs/IITs/NITs or premier educational institutions is an added advantage.

Responsibilities

• Provide day-to-day administrative and coordination support to reporting authority and departments.
• Coordinate meetings, schedules, reminders, venue arrangements, and logistics.
• Handle receipt, processing, movement and follow-up of documents.
• Maintain records, databases, and archives with indexing and confidentiality.
• Coordinate with internal and external stakeholders for meetings and events.
• Support travel arrangements, including bookings and itineraries.
• Process administrative bills and maintain expenditure records.
• Coordinate procurement of stationery and office supplies.
• Maintain inventory of assets and coordinate maintenance.

Skills

MS Office proficiency

Communication

Interpersonal skills

Multi-tasking

Coordination

Teamwork

Detail orientation

Planning & organizing

Education

Graduation degree

Master's degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Database management

Job description

Indian Institute of Management Nagpur is looking for a qualified & experienced Junior Executive. The candidate will be responsible for general administrative duties as assigned by the Institute from time to time.

Position: Junior Executive – Regular (SC)

Required Qualification and Experience:

• Applicant should have at least a Graduation degree, while those with a Master’s degree will be preferred.
• Post qualification experience of a minimum of 3 years in academic/administrative activities, preferably in administrative/secretarial duties.
• Hands-on experience working on the MS Office Suite. Related certification will be preferred.
• Experience of working at IIMs/IITs/NITs or any other premier educational institution will be an added advantage.

Key Skills & Capabilities:

• Excellent understanding and working knowledge of MS Office tools such as Word, PowerPoint, Excel, Database management and other productivity tools is essential.
• The candidate should have good communication & interpersonal skills, multi-tasking abilities, coordination capabilities and ability to cohesively work in a team.
• Detail orientation, planning & organizing, information gathering from multiple sources & processing the same for insights are few other success factors for the role.

Job Responsibilities:

The responsibilities outlined below are indicative and are not exhaustive. The incumbent may be assigned additional or different responsibilities from time to time, based on the evolving requirements and priorities of the Institute.

• Provide day-to-day administrative and coordination support to the reporting authority and concerned departments.
• Coordinate meetings, appointments and schedules, including timely reminders, venue arrangements and necessary logistical support.
• Handle receipt, processing, movement and follow-up of files, correspondence and other administrative documents.
• Maintain physical and digital records, registers, databases and archives with proper indexing and confidentiality.
• Coordinate with internal and external stakeholders for meetings, visits, events and other institutional requirements.
• Assist in coordinating visits of guests, dignitaries and external delegations, including hospitality, accommodation, protocol and logistical arrangements.
• Assist in domestic and international travel arrangements, including bookings, itineraries, accommodation, travel documentation and reimbursement claims.
• Process administrative bills, payments and related documents and maintain records of expenditures and transactions.
• Coordinate procurement and ensure the timely availability of stationery, office supplies and other administrative requirements.
• Maintain inventory and records of office assets, equipment and other resources, and coordinate maintenance and service requirements.
• Provide administrative and logistical support for institutional meetings, events and other official programmes.
• Maintain relevant compliance records and coordinate with concerned departments for timely action and follow-up.
• Support the preparation, circulation and maintenance of reports, presentations, meeting records and other official documents.
• Ensure timely follow-up on pending correspondence, approvals and assigned administrative matters.
• Undertake any other administrative, coordination or logistical responsibilities as assigned from time to time, based on the requirements of the Institute.

Age: Not exceeding 40 years as on the last date of application.

Salary & Benefits:

The selected candidate will be offered a Regular appointment at the appropriate pay level as per the 7th Pay Commission and in accordance with the norms of the Institute, with an initial probation period of 2 years. In addition, the perks & allowances will be paid as per the Institute’s norms.

The decision of the Appointing Authority will be final & abiding in this regard.

IIM Nagpur reserves the right to cancel the recruitment process if the need arises without issuing any notice or assigning any reason.

Accommodation will be provided as per the Institute’s housing policy, subject to availability.

Note:

If, during or after completion of the probation period or at the time of joining, the Institute finds the candidate suitable for any other role, the same may be offered to him/her.

The Institute reserves the right to transfer the candidate to different job roles as per the Institute’s requirements, which may arise from time to time.

In the event that no suitable candidate is found for the regular position, the Institute reserves the right to engage the candidate on a contractual basis in accordance with the applicable terms and conditions.

Only the shortlisted/selected candidates will be informed about the further Interview process/ results of the Interview.

The Institute will not send communication regarding rejection to other applicants. Emails asking for status updates will not be entertained.