Assistant Manager / Manager - Human Resources (Plant HR)

Holoflex; Howrah; On-site; INR 600,000 - 900,000; Full time

Job summary

Holoflex is seeking a seasoned HR Manager for its Howrah facility. You will drive manpower planning, recruitment, payroll processing, attendance monitoring, and statutory compliance across multiple Acts.

The role covers industrial relations, employee engagement, training, and safety initiatives to sustain a productive factory environment. Your duties include coordinating with Production, Quality, Maintenance and other departments to align HR processes with production goals, managing contractor

Responsibilities

• Identify manpower requirements in coordination with Production, Quality, Maintenance, Stores and other departments.
• Ensure timely recruitment and deployment of skilled, semi-skilled and unskilled manpower.
• Maintain an updated manpower database, department-wise organisation structure and skill matrix.
• Monitor absenteeism, attrition, manpower productivity and overtime.
• Develop a manpower backup plan for critical production operations.
• Ensure proper implementation and monitoring of biometric attendance and shift management systems.
• Monitor daily attendance, absenteeism, late coming, overtime and leave records.
• Coordinate monthly payroll processing, salary inputs, incentives, deductions and overtime calculations.
• Ensure timely resolution of employee salary and attendance-related grievances.
• Maintain accurate employee records, personal files and HR databases.
• Ensure compliance with applicable labour laws, including:
• Factories Act and applicable state factory rules.
• Employees' Provident Fund (EPF).
• Employees' State Insurance (ESI).
• Payment of Bonus Act.
• Payment of Gratuity Act.
• Maternity Benefit Act.
• Minimum Wages and applicable wage regulations.
• Contract Labour regulations, wherever applicable.
• Ensure timely filing of statutory returns, registers and maintenance of mandatory records.
• Coordinate factory inspections, labour department visits and statutory audits.
• Ensure compliance with factory licence conditions and other applicable statutory requirements.
• Coordinate with consultants, government authorities and statutory agencies.
• Monitor contractor compliance, including licences, wage payments, PF, ESI and other applicable statutory obligations.
• Maintain healthy industrial relations and a positive working environment within the factory.
• Handle employee grievances, disciplinary issues and workplace conflicts.
• Implement disciplinary procedures, warning letters, show-cause notices and domestic enquiries wherever required.
• Monitor employee conduct, punctuality, absenteeism and adherence to company policies.
• Identify training requirements in coordination with Production, Quality, Maintenance and other departments.
• Organise induction programmes for newly joined employees.
• Develop and maintain an annual training calendar.
• Ensure training on workplace discipline, safety, hygiene, quality awareness and operational procedures.
• Maintain employee training records and competency matrices.
• Evaluate training effectiveness and identify areas for improvement.
• Coordinate with the EHS/Safety team to ensure implementation of workplace health and safety practices.
• Coordinate employee medical examinations and health check-ups as applicable.
• Ensure proper implementation of employee welfare facilities, canteen, drinking water, sanitation and rest areas.
• Support accident reporting, incident investigation and corrective action monitoring.
• Coordinate performance appraisal and employee evaluation processes.
• Work with departmental heads to define employee performance standards and productivity parameters.
• Monitor manpower productivity, overtime and workforce utilisation.
• Identify skill gaps and recommend suitable training and development initiatives.
• Manage contract manpower deployment in coordination with respective departments.
• Ensure contractor compliance with applicable statutory requirements.
• Monitor security personnel, visitor management and gate-entry procedures.
• Monitor housekeeping, canteen and other outsourced services.
• Ensure proper coordination between security, administration and factory operations.
• Manage factory-level administrative activities and employee welfare initiatives.
• Organise employee engagement programmes, celebrations and communication activities.
• Conduct regular interaction meetings with workers and supervisors.

Job description

Role & responsibilities

A. Manpower Planning & Recruitment

1. Identify manpower requirements in coordination with Production, Quality, Maintenance, Stores and other departments.
2. Ensure timely recruitment and deployment of skilled, semi-skilled and unskilled manpower.
3. Maintain an updated manpower database, department-wise organisation structure and skill matrix.
4. Monitor absenteeism, attrition, manpower productivity and overtime.
5. Develop a manpower backup plan for critical production operations.

B. Attendance, Payroll & HR Operations

1. Ensure proper implementation and monitoring of biometric attendance and shift management systems.
2. Monitor daily attendance, absenteeism, late coming, overtime and leave records.
3. Coordinate monthly payroll processing, salary inputs, incentives, deductions and overtime calculations.
4. Ensure timely resolution of employee salary and attendance-related grievances.
5. Maintain accurate employee records, personal files and HR databases.

C. Statutory Compliance & Labour Laws

1. Ensure compliance with applicable labour laws, including:

• Factories Act and applicable state factory rules.
• Employees' Provident Fund (EPF).
• Employees' State Insurance (ESI).
• Payment of Bonus Act.
• Payment of Gratuity Act.
• Maternity Benefit Act.
• Minimum Wages and applicable wage regulations.
• Contract Labour regulations, wherever applicable.

Ensure timely filing of statutory returns, registers and maintenance of mandatory records.

Coordinate factory inspections, labour department visits and statutory audits.

Ensure compliance with factory licence conditions and other applicable statutory requirements.

Coordinate with consultants, government authorities and statutory agencies.

Monitor contractor compliance, including licences, wage payments, PF, ESI and other applicable statutory obligations.

D. Industrial Relations & Employee Discipline

1. Maintain healthy industrial relations and a positive working environment within the factory.
2. Handle employee grievances, disciplinary issues and workplace conflicts.
3. Implement disciplinary procedures, warning letters, show-cause notices and domestic enquiries wherever required.
4. Monitor employee conduct, punctuality, absenteeism and adherence to company policies.

E. Training & Development

1. Identify training requirements in coordination with Production, Quality, Maintenance and other departments.
2. Organise induction programmes for newly joined employees.
3. Develop and maintain an annual training calendar.
4. Ensure training on workplace discipline, safety, hygiene, quality awareness and operational procedures.
5. Maintain employee training records and competency matrices.
6. Evaluate training effectiveness and identify areas for improvement.

F. Health, Safety & Employee Welfare

1. Coordinate with the EHS/Safety team to ensure implementation of workplace health and safety practices.
2. Coordinate employee medical examinations and health check-ups as applicable.
3. Ensure proper implementation of employee welfare facilities, canteen, drinking water, sanitation and rest areas.
4. Support accident reporting, incident investigation and corrective action monitoring.

G. Performance Management & Productivity

1. Coordinate performance appraisal and employee evaluation processes.
2. Work with departmental heads to define employee performance standards and productivity parameters.
3. Monitor manpower productivity, overtime and workforce utilisation.
4. Identify skill gaps and recommend suitable training and development initiatives.

H. Contract Labour & Security Management

1. Manage contract manpower deployment in coordination with respective departments.
2. Ensure contractor compliance with applicable statutory requirements.
3. Monitor security personnel, visitor management and gate-entry procedures.
4. Monitor housekeeping, canteen and other outsourced services.
5. Ensure proper coordination between security, administration and factory operations.

I. HR Administration & Employee Engagement

1. Manage factory-level administrative activities and employee welfare initiatives.
2. Organise employee engagement programmes, celebrations and communication activities.
3. Conduct regular interaction meetings with workers and supervisors.

Job Location

Howrah, Panchla