Assistant Manager HR & Admin

Crescent Foundry; Jambusar; On-site; INR 500,000 - 700,000; Full time

Job summary

Crescent Foundry in India is seeking a specialist to manage plant administration and contract labour operations, building strong relationships with employees and workmen. The role focuses on engagement, identifying development needs, tracking progress and supporting harmonious industrial relations across shifts.

You will coordinate attendance, payroll inputs, training calendars and compliance, while maintaining records, audits and monthly HR reports to drive cost efficiency and workforce

Job description

Role Purpose

Manage plant administration and contract labour operations while building strong relationships with employees and workmen. The role will focus on employee engagement, identifying development needs, tracking development progress and supporting harmonious industrial relations.

Key Responsibilities

1. Plant Administration

• Manage day-to-day administration, including housekeeping, canteen, transportation, security, uniforms, welfare facilities and accommodation, wherever applicable.
• Monitor service quality through regular inspections, employee feedback and vendor reviews.
• Coordinate vendor deployment, attendance, service delivery, billing verification and corrective actions.
• Track administration expenses against approved budgets and identify opportunities to improve service and cost efficiency.
• Coordinate with maintenance, safety and operations teams to maintain hygienic, safe and functional employee facilities.
• Maintain administration records, service agreements and relevant audit documentation.

2. Contract Labour Management

• Plan contract manpower requirements with production and other departments, considering workload, shifts and approved deployment.
• Monitor contractor-wise manpower availability, attendance, absenteeism, overtime and deployment against requirements.
• Verify wage sheets, wage payment records, statutory contribution records and contractor bills with relevant teams.
• Monitor contractor compliance with applicable labour requirements, company policies and contractual terms; elevate deviations for closure.
• Ensure contract workers complete joining documentation, induction, safety orientation and access formalities before deployment.
• Maintain contractor-wise records and a compliance tracker with clear ownership and closure dates.
• Address contract worker concerns and coordinate timely resolution with contractors and department heads.
• Review contractor performance on manpower availability, worker retention, discipline, compliance and service quality.

3. Employee Connect, Engagement & Development

• Conduct regular shop-floor interactions across shifts to understand employee concerns, suggestions and development needs.
• Maintain an employee-connect and grievance tracker covering issues raised, responsible persons, target dates and closure status.
• Work with department heads to identify skill gaps and behavioural development needs among employees and workmen.
• Coordinate training calendars, skill development programmes, supervisory development sessions and awareness activities.
• Maintain skill matrices and individual development trackers for identified employees and workmen.
• Track training attendance, completion, assessment results and application of learning through supervisor feedback.
• Review development progress periodically and follow up on overdue actions.
• Organise employee engagement, recognition and welfare initiatives relevant to the plant workforce.
• Support onboarding and follow-up interactions to help new employees settle into the plant.

4. Industrial Relations Support

• Support the Plant HR Head in maintaining constructive relationships with workmen, employee representatives and unions, wherever applicable.
• Identify early signs of employee dissatisfaction or potential disputes through regular shop-floor interaction.
• Assist in grievance handling, counselling, disciplinary documentation and domestic enquiry coordination under guidance.
• Maintain factual records of employee discussions, grievances and disciplinary matters with confidentiality.
• Support interactions with labour authorities and statutory inspections as authorised.
• Communicate workplace policies, attendance expectations and disciplinary standards consistently and respectfully.

5. HR Operations & Reporting

• Coordinate attendance, leave and overtime inputs with payroll and department teams.
• Maintain accurate employee and contract labour records.
• Prepare monthly reports covering manpower deployment, absenteeism, overtime, contractor compliance, administration costs, grievances and employee development.
• Support HR audits and ensure timely closure of observations.
• Coordinate with plant leadership on workforce concerns and agreed improvement actions.