Assistant Manager - Corporate Service/Administration

Jubilant Pharmova Limited; Dadri; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Jubilant Pharmova Limited in India is seeking an experienced Events Manager to lead end-to-end corporate events and employee engagement initiatives. You will partner with Business and HR teams, translate objectives into concepts, and oversee timelines, budgets, and logistics.

The role requires 4-7 years in hospitality/event management, strong vendor negotiations, and proficiency with PowerPoint/Excel. Travel and guest-house coordination may be involved; on-site work in Uttar Pradesh.

Qualifications

• Degree/Diploma in Hotel Management, Hospitality Management, Event Management, or related field preferred.
• 4-7 years of relevant experience in Hospitality Management, Hotel Operations, Corporate Events, Employee Experience, Guest Relations, or Corporate Administration.

Responsibilities

• Partner with Business and HR teams to understand event objectives and translate them into comprehensive event concepts and execution plans.
• Develop event timelines, project plans, budgets, and execution schedules.
• Conduct venue recce and finalize seating plans, venue layouts, branding, AV requirements, hospitality, and logistics arrangements.
• Lead end-to-end execution of corporate events, annual celebrations, employee engagement initiatives, award ceremonies, leadership townhalls/meetings, board-level engagements, strategy workshops, and internal engagement events.
• Identify, evaluate, onboard, and manage vendors for event management, AV services, printing, décor, logistics, travel, hospitality, and catering.
• Drive commercial negotiations in collaboration with SCM to ensure competitive pricing and service quality.
• Monitor vendor performance, issue resolution, and adherence to contractual obligations. Drive vendor consolidation and cost optimization initiatives.
• Oversee guest house operations including booking requests, occupancy management, confirmations, and service quality. Coordinate accommodation requirements for employees, visitors, consultants, and senior executives.
• Prepare annual budgets, service contract estimates, and hospitality expenditure forecasts.Ensure adherence to company financial controls, taxation norms, audit requirements, and governance protocols.
• Support contract negotiations, renewal discussions, and savings initiatives across services. MIS dashboards, budget reports, cost-saving trackers, and management reviews. Leverage PowerPoint, Excel, and AI-enabled tools for analytics, reporting, planning, and decision support. Identify opportunities for process improvement, automation, and service enhancement

Skills

Vendor management

Budgeting

Event management

Negotiation

Analytics

Education

Degree/Diploma in Hotel Management, Hospitality Management, Event Management

Tools

PowerPoint

Excel

AI-enabled tools

Job description

Role & responsibilities

• Partner with Business and HR teams to understand event objectives and translate them into comprehensive event concepts and execution plans.
• Develop event timelines, project plans, budgets, and execution schedules.
• Conduct venue recce and finalize seating plans, venue layouts, branding, AV requirements, hospitality, and logistics arrangements.
• Lead end-to-end execution of corporate events, annual celebrations, employee engagement initiatives, award ceremonies, leadership townhalls/meetings, board-level engagements, strategy workshops, and internal engagement events.
• Identify, evaluate, onboard, and manage vendors for event management, AV services, printing, dcor, logistics, travel, hospitality, and catering.
• Drive commercial negotiations in collaboration with SCM to ensure competitive pricing and service quality..
• Monitor vendor performance, issue resolution, and adherence to contractual obligations. Drive vendor consolidation and cost optimization initiatives.
• Oversee guest house operations including booking requests, occupancy management, confirmations, and service quality. Coordinate accommodation requirements for employees, visitors, consultants, and senior executives.
• Prepare annual budgets, service contract estimates, and hospitality expenditure forecasts.Ensure adherence to company financial controls, taxation norms, audit requirements, and governance protocols.
• Support contract negotiations, renewal discussions, and savings initiatives across services. MIS dashboards, budget reports, cost-saving trackers, and management reviews. Leverage PowerPoint, Excel, and AI-enabled tools for analytics, reporting, planning, and decision support. Identify opportunities for process improvement, automation, and service enhancement

Preferred candidate profile

Educational Qualification

• Degree/Diploma in Hotel Management, Hospitality Management, Event Management, or related field preferred.

Experience

• 4-7 years of relevant experience in Hospitality Management, Hotel Operations, Corporate Events, Employee Experience, Guest Relations, or Corporate Administration.
• Prior experience with reputed hotels, hospitality brands, event management companies, or corporate hospitality functions will be preferred.