Admin Head - Noida

LNJ Institute Of Skills And Technology; Dadri; On-site; INR 1,000,000 - 1,600,000; Full time

Job summary

LNJ Institute Of Skills And Technology in Dadri, Uttar Pradesh, invites an experienced Admin Head to oversee all administrative operations across offices and project locations. You will ensure cost-efficient, compliant, and smooth functioning of facilities, assets, vendors, and support services.

The role demands leadership of the administration team, development of SOPs, strong vendor management, asset tracking, procurement oversight, and risk mitigation, with a focus on safety, security, and

Qualifications

• Experience in administration and facility management across multiple sites.
• Ability to manage vendors, contracts, and service providers.
• Strong leadership and team management skills.
• Focus on cost optimization and process improvements.

Responsibilities

• Oversee day-to-day admin operations across HO, offices and project locations.
• Maintain facilities, utilities, housekeeping, security and workplace standards.
• Develop and implement administrative SOPs and processes.
• Identify, evaluate and manage vendors and service providers.
• Monitor vendor performance and ensure contractual compliance.
• Maintain records of agreements, invoices and renewals.
• Track company assets and inventory, ensuring proper allocation and verification.
• Manage administrative procurement and cost control per budgets.
• Ensure compliance, documentation, audits, and risk mitigation.

Skills

Administration

Facility Management

Vendor Management

Team Leadership

Cost Control

Procurement

Job description

Job Summary:

We are looking for an experienced and proactive Admin Head to oversee the complete administrative operations of the organization, ensuring smooth, cost-effective, compliant, and efficient functioning of offices, centres, facilities, assets, vendors, and support services.

Key Responsibilities

1. Administration & Facility Management

• Manage day-to-day administrative operations across HO, offices, centres, and project locations.
• Ensure proper maintenance of office infrastructure, facilities, utilities, housekeeping, security, and overall workplace standards.
• Develop and implement administrative SOPs and processes.
• Ensure timely resolution of administrative issues and facility-related requirements.

2. Vendor & Contract Management

• Identify, evaluate, negotiate, and manage vendors and service providers.
• Monitor vendor performance, service quality, and contractual compliance.
• Negotiate commercial terms to achieve cost optimization.
• Maintain proper records of agreements, contracts, invoices, and renewals.

3. Asset & Inventory Management

• Maintain accurate records of company assets, equipment, furniture, IT/non-IT items, and consumables.
• Ensure proper allocation, tracking, physical verification, and recovery of company assets.
• Establish controls to minimize asset loss, misuse, and unnecessary expenditure.
• Monitor inventory levels and ensure timely procurement.

4. Procurement & Cost Control

• Manage administrative procurement as per approved budgets and company policies.
• Obtain and evaluate quotations and ensure competitive pricing.
• Monitor administrative expenses and identify opportunities for cost reduction.
• Ensure proper documentation and approval for all administrative purchases.

5. Security & Safety

• Ensure adequate security arrangements at offices and project centres.
• Coordinate with security agencies and monitor deployment and performance.
• Ensure implementation of workplace safety, fire safety, emergency preparedness, and other applicable requirements.
• Conduct periodic inspections and take corrective actions wherever required.

6. Travel & Logistics

• Oversee employee travel, accommodation, transportation, and logistics requirements.
• Manage company vehicles, drivers, fuel, maintenance, and related documentation, wherever applicable.
• Ensure efficient coordination for official meetings, events, training programs, and management visits.

7. Compliance & Documentation

• Ensure statutory and administrative compliance related to facilities, licenses, registrations, contracts, and service providers.
• Maintain proper documentation and records for audits and management review.
• Coordinate with relevant departments and external agencies for administrative compliance matters.

8. Team Management

• Lead and manage the administration team, support staff, housekeeping, security, drivers, and other outsourced personnel.
• Define responsibilities, monitor performance, and ensure discipline and productivity.
• Develop and implement performance standards for the administration team.

9. Management Reporting

• Prepare regular MIS and reports related to administrative expenses, assets, procurement, vendors, facilities, and operational issues.
• Provide management with recommendations on cost optimization and process improvement.
• Escalate critical administrative risks and issues to senior management in a timely manner.