Assistant Manager

GREW Solar; Ahmedabad District; On-site; INR 500,000 - 800,000; Full time

Job summary

GREW Solar is seeking an experienced Assistant Manager – Administration to oversee daily office operations, facility management, vendor coordination, travel desk, procurement and employee support. You will ensure cost-effective resource management and timely coordination with internal and external stakeholders.

Key responsibilities include managing office facilities, vendor contracts, travel arrangements, procurement, inventory, events, and MIS.

Qualifications

• Strong experience in Administration & Facility Management.
• Vendor management and negotiation skills.
• Procurement and quotation management.
• Budgeting, cost control, and expense management.
• MS Excel, MS Word and PowerPoint proficiency.
• Strong coordination, communication, and follow-up skills.
• Ability to manage multiple activities and stakeholders simultaneously.
• Strong problem-solving and decision-making skills.
• Ability to work independently and take ownership of administrative operations.

Responsibilities

• Oversee day-to-day administration and facility operations.
• Coordinate vendor contracts, quotations, negotiations, and service delivery.
• Manage travel desk: flights, hotels, transportation for employees and guests.
• Handle procurement activities and ensure timely availability of materials.
• Monitor stationery, inventory, and administrative supplies with proper records.
• Plan and coordinate corporate events and employee engagement activities.
• Maintain records of office assets and coordinate maintenance and AMC.
• Track admin expenses, budgets, and cost optimization opportunities.
• Verify invoices and coordinate with Finance for payments.

Skills

MS Excel

MS Word

PowerPoint

Vendor management

Procurement

Job description

We are looking for an experienced and proactive Assistant Manager – Administration to oversee day-to-day administration, facility management, vendor coordination, travel desk, procurement, and employee support activities. The role will be responsible for ensuring smooth office operations, cost-effective resource management, and timely coordination with internal and external stakeholders.

Key Responsibilities

• Administration & Facility Management – Manage overall office administration, facility operations, housekeeping, security, maintenance, and workplace services.
• Vendor Management – Manage vendors, service providers, contracts, quotations, negotiations, performance, and timely service delivery.
• Travel Desk Management – Handle flight, hotel, cab, and transportation arrangements for employees, guests, and senior management.
• Procurement & Purchase Coordination – Manage administrative procurement, obtain and compare quotations, negotiate with vendors, and ensure timely availability of materials and services.
• Stationery & Inventory Management – Monitor stationery, office supplies, consumables, and administrative inventory with proper stock records and controls.
• Event & Employee Engagement – Coordinate employee engagement activities, corporate events, meetings, celebrations, and other administrative events.
• Asset & Maintenance Management – Maintain records of office assets and coordinate repair, maintenance, AMC, and replacement activities.
• Budget & Cost Control – Track administrative expenses, vendor bills, budgets, and identify opportunities for cost optimization.
• Invoice & Finance Coordination – Verify vendor invoices, supporting documents, approvals, and coordinate with Finance for timely processing and payments.
• MIS & Documentation – Prepare administration MIS, vendor records, expense reports, inventory reports, contracts, and other management reports.
• Employee & Visitor Management – Ensure smooth support for employees, visitors, clients, and senior management.
• Compliance & Safety Coordination – Support office-related statutory, safety, security, and compliance requirements.
• Team & Stakeholder Coordination – Coordinate with HR, Finance, IT, Security, Procurement, and other departments for smooth administrative operations.
• Issue Resolution – Handle administrative concerns and ensure timely resolution of facility, vendor, travel, and employee support issues.
• Strong experience in Administration & Facility Management
• Vendor management and negotiation skills
• Procurement and quotation management
• Budgeting, cost control, and expense management
• Good knowledge of MS Excel, MS Word & PowerPoint
• Strong coordination, communication, and follow-up skills
• Good documentation and MIS preparation skills
• Ability to manage multiple activities and stakeholders simultaneously
• Strong problem-solving and decision-making skills
• Ability to work independently and take ownership of administrative operations

Preferred Experience

• Experience in Corporate Office / Manufacturing / Industrial organization
• Experience in handling multiple vendors and facility service providers
• Experience in administrative procurement and cost management
• Exposure to managing events, employee engagement, travel desk, and office infrastructure