Assistant Fleet Manager

TotalEnergies; Mangaluru; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

TotalEnergies in Mangalore is seeking an Assistant Manager - Fleet Management with 5–10 years in fleet/logistics operations. You will oversee vehicle induction, roadworthiness, compliance, and Safe-to-Load checks while coordinating with transporters and audits to drive a zero-incident culture.

Lead KPI tracking, cost optimization, and maintenance for a 250-vehicle fleet including LPG, Lubes & SFL. Strong knowledge of PATROM and safety systems is required, with fluency in Hindi and Tamil

Qualifications

• Graduate in Engineering/Science with 5–10 years in fleet/logistics operations.
• Preference for Oil & Gas, hazardous cargo, chemical industries.
• Strong analytical, interpersonal and communication skills; proficient MS Office suite.
• Experience with transport regulations, fleet safety systems and logistics trends.

Responsibilities

• Fleet management: vehicle induction, acceptance and commissioning.
• Monitor roadworthiness, compliance and certifications.
• Vetting and Safe-to-Load checks; communicate approved vehicle lists.
• Ensure fleet availability to meet operations; KPI monitoring and reporting.
• Safety & compliance: PATROM adherence, audits, root-cause analyses.
• Transporter management: coordination, reviews and audits; action plan closure.
• Cost optimization and continuous fleet improvement initiatives.

Skills

Analytical ability

Interpersonal communication

MS Excel

MS Word

MS PowerPoint

Customer service

High pressure work management

Education

Engineering/Science graduate

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Assistant Manager - Fleet Management ( Mangalore )

Job dimensions:

• Fleet management scope:

- No of vehicles : 250 trucks

- Type Bulk and packed, Rigid and semi trailer

- No of transporter 12

- Business- LPG, Lubes & SFL.

• Support implementation and maintain PATROM norms (road safety norms) at lubricant and SFL transportation of heavy goods vehicles.
• Various transport audit coordination for the company and transporter followed by gap analysis, and action plan monitoring.
• Support as transport safety manager in establishing the PATROM worthy fleet with timely completion of induction, vetting and safety checks as per business needs
• Conduct periodic/surprise vehicle inspections and participate in accident/incident investigations and RCA.
• Drive zero-accident culture across fleet operations
• Coordinate for policy deployment and system harmonization across all vendor bases (transportation and other vendors)
• Ensure routine up-keep and regular maintenance of company deployed safety equipment (OBC, IVMS, TX Trailer, etc).
• KIP monitoring

Activities:

1. Fleet Management:

Manage vehicle induction, acceptance, and commissioning process.

Monitor fleet roadworthiness, vehicle compliance, and statutory certifications.

Conduct vehicle vetting and Safe-to-Load compliance checks.

Maintain and communicate approved vehicle lists.

Ensure fleet availability to meet operational requirements.

2. Safety & Compliance:

Ensure compliance with PATROM, company standards, and local regulations.

Conduct periodic and surprise vehicle inspections.

Participate in accident/incident investigations and RCA.

Implement corrective and preventive actions.

Drive zero-accident culture across fleet operations.

3. Transporter Management:

Coordinate with transporters on fleet compliance and performance.

Conduct transporter reviews and improvement meetings.

Validate adherence to vehicle maintenance and inspection schedules.

Support transporter audits and action-plan closure.

4. KPI & Performance Management:

Monitor transportation KPIs.

Track fleet utilization, breakdowns, compliance, and safety performance.

Prepare daily, weekly, and monthly fleet reports.

Identify cost-saving and fleet optimization opportunities.

Accountabilities:

• 100% road transport safety rules (PATROM) compliance.
• Zero major fleet-related incidents.
• Fleet availability and roadworthiness.
• OBC/IVMS compliance and effectiveness.
• Reduction in driving violations per 1,000 km.
• Timely closure of audit findings and corrective actions

Qualifications/Experience required:

Qualifications: Graduate in Engineering Engineering/Science background, 5-10 years' experience in fleet/logistics operations. Preference from Oil and Gas industry, hazardous cargo, chemical industry.

Skill Sets required: Analytical ability, Good interpersonal and communication abilities, Advanced knowledge of MS Excel, MS Word, and MS PowerPoint, Customer service-driven attitude. Good ability to manage work under high pressure.

Experience: Knowledge of transport regulations, fleet safety systems, Transport digital instrument, Logistics industry & its key trends.

Location: Mangalore.

Language Requirement: Hindi and Tamil.