Assistant Facility Manager -Soft

JLL; Mumbai; On-site; INR 900,000 - 1,400,000; Full time

Job summary

JLL in Powai, Mumbai, invites applications for an Assistant Facilities Manager to lead soft services, site hygiene, pantry and event coordination for the client site. You will ensure quality, safety, and contractual compliance while delivering memorable workplace experiences.

You will plan daily activities, manage events, coordinate with vendors and internal teams, track budgets, and produce post-event reports. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• Bachelor’s degree required.
• 5 years’ experience in event planning, soft services, or facilities management.
• Strong organizational, multitasking, documentation, and communication skills.
• Proficient in MS Office (Excel, PowerPoint).

Responsibilities

• Plan, organize, and deliver soft services, hygiene, pantry, and events per contract.
• Coordinate site events, conferences, and large meetings from setup to logistics.
• Collaborate with internal teams, vendors, and workplace experience manager.
• Manage event calendars, inventories, and promotional materials.
• Negotiate with vendors, review contracts, and monitor KPIs.
• Monitor budgets and report events expenses.
• Prepare post-event reports and gather feedback for improvements.
• Ensure compliance with health, safety, hygiene, labour laws.
• Support analysis, planning, and reporting on soft services/events.

Skills

Event planning

Facilities management

Budgeting

Communication

Organizational skills

Multitasking

Documentation

Education

Bachelor's degree

Tools

MS Office

Job description

Assistant Facilities Manager, Soft Services
Account Management – Work Dynamics (region/country)

Job Summary

Plan, organize, and deliver exceptional soft services, site hygiene, pantry/F&B, and corporate events for The Client at Powai Mumbai, ensuring compliance, quality, and memorable workplace experiences.

Key Responsibilities

• Plan, coordinate, and execute daily soft service activities—site cleanliness, pantry/cafeteria operations, meeting/event setups—ensuring high quality and statutory compliance per the contract.
• Organize and manage all site events, conferences, employee engagement activities, and large meetings, from venue setup and catering to logistics, travel, and on‑site delivery.
• Collaborate with internal teams, vendors, and the workplace experience manager to meet event and soft service objectives to company standards.
• Manage event calendars, supply inventories, promotional materials, and soft service resources.
• Negotiate with vendors/service partners, review contracts, and monitor service delivery in line with KPIs.
• Monitor budgets and provide updates to management on soft service and event expenses.
• Prepare and review post‑event reports, gather feedback, recommend improvements, and maintain audit‑ready documentation.
• Ensure compliance with health, safety, hygiene, labour law, and The Client at Powaipolicies during all operations.
• Support analysis, planning, and reporting on soft services/events as required by management; assist with presentations.

Qualifications

• Bachelor’s degree.
• 5 years’ experience in event planning, soft services, or facilities management.
• Strong organizational, multitasking, documentation, and communication skills.
• Proficiency in MS Office (Excel, PowerPoint).
• Flexible to shift work, travel, and evolving priorities.