Assistant Facility Manager - Soft Services

Cushman & Wakefield; Pune District; On-site; INR 1,400,000 - 1,900,000; Full time

Job summary

Cushman & Wakefield in Pune is seeking an Assistant Facility Manager - Soft Services to oversee housekeeping, pantry, pest control, and landscaping. You will supervise staff, ensure SOP/SLA adherence, and coordinate with vendors to maintain high hygiene and safety standards.

The role requires 8–10 years in soft services, a hotel or facility management background, and strong vendor and budget management skills. This on-site position offers growth within a global facilities team.

Qualifications

• Graduate in any discipline (preferably Hotel Management or Facility Management).
• 8–10 years of experience in soft services within facility management.
• Experience supervising teams and coordinating vendors.

Responsibilities

• Supervise daily soft services operations including housekeeping, pantry, pest control, and landscaping.
• Ensure adherence to SOPs and SLAs.
• Monitor cleanliness and hygiene standards across the facility.
• Manage and guide housekeeping staff, pantry boys, and other soft service personnel.
• Conduct regular training and performance reviews.
• Liaise with third-party vendors for pest control, laundry, and other outsourced services.
• Verify vendor compliance with contractual obligations and quality standards.
• Assist in preparing budgets for soft services.
• Monitor consumption of cleaning materials and pantry supplies; maintain stock levels.
• Ensure compliance with health, safety, and environmental regulations.
• Conduct regular audits and inspections to maintain hygiene standards.
• Maintain daily, weekly, and monthly reports on soft services performance.
• Track attendance and productivity of staff.

Skills

Housekeeping & hygiene standards

Vendor management

Communication skills

FM software / MS Office

Education

Graduate in any discipline (preferably Hotel Management or Facility Management)

Tools

Facilities management software

Job description

Job Title

Assistant Facility Manager - Soft Services

Job Description Summary

Job Description

To assist in managing and delivering high-quality soft services (housekeeping, pest control, landscaping, waste management, etc.) within the facility, ensuring compliance with standards, client requirements, and health & safety regulations.

Key Responsibilities

Operations Management

• Supervise daily soft services operations including housekeeping, pantry, pest control, and landscaping.
• Ensure adherence to SOPs and service level agreements (SLAs).
• Monitor cleanliness and hygiene standards across the facility.

Team Supervision

• Manage and guide housekeeping staff, pantry boys, and other soft service personnel.
• Conduct regular training and performance reviews.

Vendor Coordination

• Liaise with third-party vendors for pest control, laundry, and other outsourced services.
• Verify vendor compliance with contractual obligations and quality standards.

Budget & Inventory Control

• Assist in preparing budgets for soft services.
• Monitor consumption of cleaning materials and pantry supplies; maintain stock levels.

Compliance & Safety

• Ensure compliance with health, safety, and environmental regulations.
• Conduct regular audits and inspections to maintain hygiene standards.

Reporting & Documentation

• Maintain daily, weekly, and monthly reports on soft services performance.
• Track attendance and productivity of staff.

Skills & Competencies

• Strong knowledge of housekeeping and hygiene standards.
• Vendor management and negotiation skills.
• Good communication and interpersonal skills.
• Ability to handle emergencies and resolve issues promptly.
• Proficiency in MS Office and facility management software.

Qualifications & Experience

• Graduate in any discipline (preferably Hotel Management or Facility Management).
• 8–10 years of experience in soft services within facility management

INCO: “Cushman & Wakefield”