Assistant Facility Manager

JLL; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

JLL in Pune is seeking a skilled Facilities and F&B coordinator to oversee daily pantry, cafeteria, events, and soft services at The Client site, ensuring high standards of service, hygiene, and safety.

You will coordinate with vendors and internal teams, monitor food quality and service timing, manage inventory and invoices, support audits and safety checks, and assist with company events to maintain guest satisfaction and cost control.

Qualifications

• Bachelor’s degree/diploma in Hospitality Management or related field.
• 3+ years’ experience in corporate F&B, soft services, or events.
• Good communication, people, and coordination skills.
• Working knowledge of MS Excel, documentation, and reporting.

Responsibilities

• Oversee day-to-day operations in pantry/cafeteria, meeting/event setups, and housekeeping per hygiene standards.
• Monitor food quality, presentation, service timing, and adherence to safety guidelines.
• Coordinate with external vendors, catering partners, and internal teams for smooth delivery and issue resolution.
• Maintain inventory, oversee stock, validate vendor bills, and support cost control.
• Collect and document feedback, resolve complaints, and implement improvements.
• Prepare and update service, hygiene, and audit checklists and ensure documentation is up-to-date.
• Participate in inspections, safety checks, pest control, and waste management.
• Provide on-ground support for company events, conferences, and meetings.
• Ensure compliance with health, hygiene, security, and company policies.
• Prepare daily/weekly MIS and assist with reporting.

Skills

Communication

People skills

Coordination

Education

Bachelor's degree/diploma in Hospitality Management

Tools

MS Excel

Job description

Role Overview

Support the delivery of daily F&B, housekeeping, events, pantry, and soft services at The Client at Pune, maintaining high standards of service, hygiene, compliance, and guest satisfaction.

Key Responsibilities

• Oversee day-to-day operations in pantry/cafeteria, meeting/event setups, and housekeeping as per company scope and hygiene standards with the facility/ building management team.
• Monitor food quality, presentation, service timing, portion control, and adherence to FSSAI and safety guidelines.
• Coordinate with external vendors, catering partners, and internal teams to ensure smooth delivery and issue resolution.
• Maintain inventory, oversee supply stocks, validate vendor bills, and support cost control.
• Collect and document employee and guest feedback, resolve complaints, and implement improvements.
• Prepare and update service, hygiene, and audit checklists; ensure audit and statutory documentation is up-to-date.
• Participate in regular inspections, safety checks, pest control, and waste management activities.
• Provide on-ground support for company events, conferences, and special meetings.
• Ensure compliance with health, hygiene, security, and company policies at all times.
• Prepare daily/weekly MIS and assist with reporting as required.
• Handle transport Management.

Mailroom Management and security

• Support & Manage overall office management activities

Qualifications

• Bachelor’s degree/diploma in Hospitality Management or related field.
• 3+ years’ experience in corporate F&B, soft services, or events.
• Good communication, people, and coordination skills.
• Working knowledge of MS Excel, documentation, and reporting.

Location

Kalyani Nagar - Wadgaon Sheri Road, Pune