Executive - Admin

Intangles Lab; Wagholi; On-site; INR 420,000 - 660,000; Full time

Job summary

Intangles Lab in Pune is seeking an experienced Office Administrator to oversee daily operations, facilities, IT coordination, housekeeping and security, ensuring smooth functioning of the office.

You will manage procurement, vendor contracts, records, onboarding support, and coordinate HR initiatives while liaising with Finance, HR, Supply Chain and business teams.

Qualifications

• 3–6 years of experience in office administration, procurement, or operations.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills for vendor and internal coordination.
• Proficiency in MS Office, Google Workspace, and ERP/Zoho tools.

Responsibilities

• Oversee daily operations of Pune office and facilities, including IT coordination, housekeeping, and security.
• Maintain stock of office supplies and safety equipment.
• Ensure compliance with statutory requirements (Factory Act, Fire & Safety, IATF) in coordination with teams.
• Coordinate internal meetings, reviews, and documentation for contracts and compliance.
• Assist HR in onboarding and employee engagement activities.

Skills

Office administration

Procurement

Vendor coordination

MS Office

Google Workspace

ERP/Zoho

Communication

Attention to detail

Education

Bachelor's degree in Business Administration or Commerce

Tools

Zoho ERP

Job description

Key Responsibilities

Office & Facility Management

• Oversee daily operations of the Pune office and other facilities, ensuring smooth functioning of infrastructure, seating, IT coordination, housekeeping, and security.
• Maintain and monitor stock of office supplies, safety equipment, and administrative resources.
• Ensure compliance with statutory requirements (Factory Act license, Fire & Safety norms, IATF documentation, etc.) in coordination with relevant teams.

Administrative Support

• Coordinate internal meetings, reviews, and company events, ensuring timely communication and documentation.
• Maintain accurate records of contracts, service agreements, and compliance documents.

Finance & Compliance Support

• Manage petty cash, reimbursements, and expense tracking.
• Liaise with Finance team to ensure smooth audits, vendor payments, and stock reconciliations.
• Support preparation of reports for management reviews and audits.

HR & People Coordination (Support Role)

• Assist HR in onboarding, maintaining attendance, and employee engagement activities.
• Coordinate training sessions, workshops, and compliance programs.

Qualifications & Skills

• Bachelors degree in Business Administration, Commerce, or related field.
• 3–6 years of experience in office administration, procurement, or operations.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills for vendor and internal coordination.
• Proficiency in MS Office, Google Workspace, and familiarity with ERP/Zoho tools.
• Ability to handle confidential information and work independently in a fast-paced environment.
• Coordinates with: Finance, HR, Supply Chain, and Business Teams.
• Supervises: Office Assistants, Housekeeping, and Support Staff.

Role & responsibilities