Administration Manager - InfoEdge India Ltd | Kolkata

Info Edge; Kolkata District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Info Edge in India seeks an experienced Facilities Operations Manager to oversee day-to-day facilities activities across soft services, upkeep, cafeteria, and hospitality interactions, ensuring smooth and compliant operations in a corporate setting.

You will lead inspections, manage budgets and procurement, coordinate with senior leadership, and plan large events such as annual parties and town halls, while maintaining high standards of safety and service.

Qualifications

• Bachelor's degree in Hotel Management or related field.
• Experience in facilities operations and corporate administration.
• Strong knowledge of F&B service standards; past F&B and banquets experience.
• Proven ability to manage large events (Sales Kickoff, Family Day, annual parties).

Responsibilities

• Oversee day-to-day facilities operations including soft services, upkeep, cafeteria, and customer interactions.
• Conduct regular inspections for repairs, maintenance, and infra upgrade needs.
• Maintain and enhance standards, upkeep, look and feel of the facilities.
• Engage with senior leadership and employees to understand needs and provide effective solutions in line with objectives.
• Manage onsite/offsite events such as sales meetings, town halls and conferences.
• Coordinate procurement, negotiations and payments; manage vendor performance.

Skills

Facilities management

Budget management

Vendor management

Event management

Communication skills

Stakeholder liaison

Education

Bachelor's degree in Hotel Management

Job description

About InfoEdge

Info Edge is Indias leading consumer internet company known for its strong brands in recruitment (naukri.com, naukrigulf.com, iimjobs.com, firstnaukri.com), real estate (99acres.com), matrimony (jeevansathi.com) and education (shiksha.com).

Key Responsibilities

• 1. Oversee day-to-day operations - Soft Services, Upkeep, Cafeteria, F&B needs, Customer interaction and, solving their problems.
• 2. Conduct regular inspections of facilities to identify Repair & Maintenance, infra upgradation needs.
• 3. Maintaining & enhancing standards, upkeep, look and, feel of the Facilities.
• 4. Managing and interacting with the key Stakeholders like - Senior leadership, employees. Understanding their needs, expectation and providing effective solutions in line with the functional and Organizational objectives.
• 5. Managing, supervising Onsite /offsite events. Sales meets, Town halls, Conferences, meetings.
• 6. Managing contractual manpower including supervising, monitoring and, evaluating their deliverables.
• 7. Formulating / Implementing functional Workflows, processes & policies to ensure the effective and efficient operation of the facilities.
• 8. Managing Procurement, Negotiations and, payments.
• 9. Develop and maintain relationships with the suppliers and contractors to ensure the delivery of quality services and materials. Also, ensuring their performance evaluation/analysis along with timely payments.
• 10. Managing budgets to run the facilities operations within established financial parameters.
• 11. Ensuring office is complying with the required Laws, Acts and, rules and the best Environment, Health and Safety practices.
• 12. Complying with Asset management system to verify and track the physical assets.
• 13. Managing Internal and external audits related to Finance, Compliances, Information Security, and other ISO standards.
• 14. Closely working with various functions like - HR, IT, Finance, Legal, Marketing.
• 15. Handling space planning and seats allocation to the functions, employees. Working on necessary solutions for effective utilization of the space.
• 16. Developing and Maintaining the functional Data, Reports, MIS, and records.

Requirements

• 1. Bachelor's degree in Hotel Management or in related field.
• 2. Experienced Professional with Self-motivation, Passionate, willing to handle operational and customer challenges experienced in facilities operations, Administration in the corporate industry.
• 3. Strong Knowledge of F&B service standard & Must have worked with F&B and Banquets in past.
• 4. Experience in end-to-end management of facilities operations Housekeeping, F&B, cafeteria, Horticulture, Security, Telecom.
• 5. Excellent communication and interpersonal skills to liaise with internal and external stakeholders.
• 6. Problem-solving and decision-making skills to resolve issues quickly and efficiently.
• 7. Strong organizational and time management skills to prioritize tasks and meet deadlines.
• 8. In-depth knowledge of Managing large size events like Sales Kickoff, Family day, Annual parties.