Assistant Facility Manager

alt.f coworking; Gurugram District; On-site; INR 700,000 - 900,000; Full time

Job summary

A coworking space company in Gurugram is seeking an experienced Facility Manager to oversee operations across multiple properties. Responsibilities include managing vendor relationships, ensuring timely maintenance, and maintaining service quality standards. The ideal candidate will have 6 to 8 years of experience in facility management or related fields, technical knowledge of building services, and strong coordination skills. This role offers an opportunity to engage directly with operations and promote a high standard of member service.

Qualifications

• 6–8 years of experience in facility management, coworking operations, hospitality, or service roles.
• Technical knowledge of building maintenance, plumbing, electricals, and basic civil work.
• Strong understanding of coworking or facility operations and member service standards.

Responsibilities

• Ensure smooth functioning of multiple property services and vendor management.
• Oversee maintenance activities including plumbing, electrical, and HVAC work.
• Ensure timely resolution of service requests raised by clients or internal teams.

Skills

Facility management experience

Strong vendor coordination

Problem-solving skills

Attention to detail

Proficiency in MS Excel

Job description

• Ensure smooth functioning of our multiple property/center services, vendor management, client support, and facility operations.
• Oversee and ensure smooth maintenance activities including plumbing, electrical, HVAC, carpentry, and general repair work.
• Ensure timely resolution of service requests and breakdowns raised by our clients or internal teams.
• Conduct routine facility checks to maintain a smooth operational record, safety, and quality standards.
• Coordinate with external vendors such as plumbers, carpenters, electricians, and technicians; monitor work quality and timelines.
• Manage ordering, stock levels, and procurement of maintenance materials and consumables.
• Handle and track frontend and backend service related tickets; assign, follow up, and ensure closure within SLAs.
• Support workspace modifications and customization requests within the internal departments.
• Maintain complete documentation including vendor logs, AMC schedules, service reports, and Excel-based maintenance trackers.

Skills & Qualifications

• 6–8 years of experience in facility management, coworking operations, hospitality, or service roles.
• Strong understanding of coworking or facility operations and member service standards.
• Technical knowledge of building maintenance, plumbing, electricals, and basic civil work.
• Proficiency in MS Excel for reporting and tracker management.
• Strong vendor coordination, communication, and problem-solving skills.
• High ownership, attention to detail, and ability to manage multiple tasks simultaneously.
• Hands‑on approach and comfort with on‑ground operational work