Facility Executive

Anant National University; Ahmedabad District; On-site; INR 600,000 - 800,000; Full time

Job summary

Anant National University is seeking an experienced Administration & Facility Operations Executive to manage day-to-day campus operations, housekeeping services, inventory, vendor coordination, event arrangements, and general administrative activities.

The role requires strong coordination, communication, and problem-solving skills to ensure smooth facility operations and optimal campus functioning.

Qualifications

• Strong communication and interpersonal skills are essential.
• Experience in managing housekeeping/vendors and campus facilities.
• Ability to coordinate events, meetings, and conferences.
• Proficient in inventory control and MIS reporting.
• Proactive problem-solving and multitasking abilities.

Responsibilities

• Oversee day-to-day campus operations and housekeeping services.
• Monitor housekeeping agency performance and verify manpower against POs.
• Coordinate vendor relations, invoicing, and procurement support.
• Manage inventory of housekeeping materials and equipment.
• Plan and coordinate events, meetings, and conferences.
• Ensure classrooms are properly set up and resourced.
• Maintain MIS and operational documentation for management review.
• Resolve complaints within defined timelines and escalate when needed.
• Collaborate with departments to address facility requirements and improvements.

Skills

Communication skills

Vendor management

Facility operations

Inventory management

Event coordination

Problem-solving

Multitasking

Documentation

Tools

MS Office

Job description

We are looking for an experienced Administration & Facility Operations Executive to manage day-to-day campus operations, housekeeping services, inventory, vendor coordination, event arrangements, and general administrative activities. The candidate should have strong coordination, communication, and problem-solving skills to ensure smooth facility operations.

Key Responsibilities

• Housekeeping & Vendor Management: Monitor housekeeping agency performance, verify deployed manpower against approved POs, ensure hygiene standards, and coordinate with vendors for corrective actions.
• Inventory Management: Maintain stock of housekeeping materials and equipment, monitor consumption, control wastage, and ensure timely replenishment.
• Event & Conference Management: Coordinate venue setup, housekeeping support, and logistical arrangements for meetings, events, and conferences.
• Classroom Management: Ensure proper classroom setup, seating arrangements, cleanliness, and availability of required resources.
• Facility Operations: Monitor campus cleanliness, maintenance, and operational readiness to ensure smooth day-to-day functioning.
• Interdepartmental Coordination: Coordinate with various departments to address facility-related requirements and ensure timely resolution of requests.
• Complaint Management: Track and resolve housekeeping and administrative complaints within defined timelines and escalat unresolved issues when required.
• Documentation & MIS: Maintain operational records, vendor documentation, inventory reports, and MIS reports for management review.
• Billing & Procurement Support: Assist with invoice verification, billing reconciliation, purchase requisitions, approval tracking, and vendor coordination.
• General Administration: Provide administrative support to the Manager Administration and ensure compliance with established processes and service standards.

Required Skills

• Strong communication and interpersonal skills.
• Vendor and housekeeping agency management.
• Facility and campus operations management.
• Inventory and material management.
• Event, meeting, and conference coordination.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• MIS reporting and documentation.
• Invoice verification and billing reconciliation.
• Complaint handling and problem-solving.
• Coordination, follow-up, and multitasking abilities.