Assistant Facilities Manager

CIEL HR; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

CIEL HR is seeking an experienced Assistant Facility Manager to oversee end-to-end facility operations, engineering maintenance, vendor management, workplace safety, and employee services at our Gurgaon location.

The role requires 10+ years in facility management, strong leadership, and the ability to coordinate across housekeeping, security, transport, and administrative functions to ensure seamless day-to-day operations.

Qualifications

• 10+ years of experience in Facility Management, Engineering Operations, Corporate Administration, or Workplace Management.
• Experience managing corporate offices, IT/ITES facilities, commercial buildings, or business parks is preferred.
• Professional certifications in Facility Management or Safety will be an added advantage.

Responsibilities

• Plan, coordinate, and oversee daily facility operations to ensure uninterrupted business continuity.
• Manage housekeeping, pantry, security, engineering, transport, and office administration services.
• Develop annual maintenance plans, AMC schedules, repair plans, and preventive maintenance calendars.
• Ensure availability of office consumables, pantry supplies, stationery, toiletries, drinking water, and other workplace essentials.
• Conduct routine inspections to maintain workplace cleanliness, safety, and operational efficiency.
• Coordinate with landlords and building management for smooth facility operations.
• Ensure all statutory, safety, and compliance signages are displayed and maintained.

Skills

Facility management

Engineering operations & maintenance

Preventive maintenance (PPM)

Vendor & contract management

Building management systems (BMS)

Health, safety & environment (HSE)

Budget & cost control

Administration & transport management

Team leadership

Stakeholder management

MS Office & Advanced Excel

Education

Bachelor's Degree in Engineering (Mechanical, Electrical, Civil) or Facility Management

Tools

MS Office

Advanced Excel

Job description

Assistant Facility Manager

Location: Gurgaon

Working Days: 5 Days a Week

Shift: General Shift

Transportation: No Cab Facility

Experience: Minimum 10+ Years in Facility Management

About the Company

We are looking for an experienced and proactive Assistant Facility Manager to join our team. The ideal candidate will be responsible for managing end-to-end facility operations, engineering maintenance, vendor management, workplace safety, administration, transport operations, and employee services while ensuring seamless day-to-day business operations.

Key Responsibilities

Facility Operations

• Plan, coordinate, and oversee daily facility operations to ensure uninterrupted business continuity.
• Manage housekeeping, pantry, security, engineering, transport, and office administration services.
• Develop annual maintenance plans, AMC schedules, repair plans, and preventive maintenance calendars.
• Ensure availability of office consumables, pantry supplies, stationery, toiletries, drinking water, and other workplace essentials.
• Conduct routine inspections to maintain workplace cleanliness, safety, and operational efficiency.
• Coordinate with landlords and building management for smooth facility operations.
• Ensure all statutory, safety, and compliance signages are displayed and maintained.

Vendor & Contract Management

• Manage housekeeping, security, engineering, transport, and facility management vendors.
• Handle vendor onboarding, contract administration, SLA monitoring, and performance evaluations.
• Conduct regular vendor review meetings and ensure service quality.
• Ensure timely maintenance of HVAC systems, electrical equipment, DG sets, UPS, fire safety systems, lifts, plumbing, and pantry equipment.

Engineering Operations & Maintenance

• Coordinate preventive, predictive, corrective, and breakdown maintenance activities.
• Monitor electrical, mechanical, plumbing, HVAC, lighting, fire safety, and utility systems.
• Maintain maintenance records, service reports, and equipment history.
• Recommend equipment upgrades and lifecycle improvements where required.
• Ensure all Planned Preventive Maintenance (PPM) activities are completed on schedule with proper approvals and documentation.

Health, Safety & Compliance

• Ensure compliance with workplace safety, statutory regulations, fire safety, and environmental standards.
• Conduct workplace inspections and risk assessments.
• Coordinate emergency preparedness, evacuation drills, fire drills, first-aid arrangements, and safety awareness programs.
• Investigate workplace incidents and implement corrective and preventive actions.
• Train employees and Floor Wardens on emergency response procedures.

Budget & Cost Management

• Monitor facility operating expenses and identify cost-saving opportunities.
• Track utility consumption and optimize operational costs.
• Ensure efficient utilization of consumables and eliminate wastage.

Employee & Workplace Services

• Monitor transport operations and resolve employee escalations.
• Manage visitor handling and reception coordination.
• Support company events, town halls, and workplace initiatives.
• Ensure a positive employee workplace experience.

Team Management

• Lead and supervise facility, housekeeping, engineering, and support teams.
• Guide vendor teams and ensure timely execution of assigned tasks.
• Conduct regular performance reviews and operational meetings.
• Build a positive, service-oriented, and collaborative work environment.

Reporting & Documentation

• Maintain maintenance logs, audit reports, inspection records, and statutory compliance documentation.
• Prepare monthly MIS reports, vendor performance reports, and operational dashboards.

Required Skills

• Facility Management
• Engineering Operations & Maintenance
• Preventive Maintenance (PPM)
• Vendor & Contract Management
• Building Management Systems (BMS)
• Health, Safety & Environment (HSE)
• Budget & Cost Control
• Administration & Transport Management
• Team Leadership
• Stakeholder Management
• MS Office & Advanced Excel

Qualifications

• Bachelor's Degree in Engineering (Mechanical, Electrical, Civil) or Facility Management.
• Professional certifications in Facility Management or Safety will be an added advantage.

Experience

• Minimum 10+ years of experience in Facility Management, Engineering Operations, Corporate Administration, or Workplace Management.
• Experience managing corporate offices, IT/ITES facilities, commercial buildings, or business parks is preferred.