Senior Administration Manager

M1xchange; Gurugram District; On-site; INR 1,500,000 - 2,600,000; Full time

Job summary

M1xchange is seeking an experienced Admin Manager to lead the Gurgaon office’s administrative and facilities operations. The role requires expertise in vendor management, contract handling, budgeting, and regulatory compliance to ensure a smooth workplace experience.

Lead and optimize office infrastructure, security, safety, and support services while coordinating with HR and finance for onboarding, offboarding, and asset management.

Qualifications

• Seasoned professional with extensive admin and facilities expertise.
• Experience in managing corporate office operations and vendor networks.
• Strong understanding of local labor laws, safety norms, and compliance.

Responsibilities

• Oversee day-to-day admin and facilities operations at the Gurgaon office.
• Manage office infrastructure, seating plans, space utilization, and relocations.
• Identify, onboard, negotiate, and manage vendors for services and maintenance.
• Prepare and monitor annual administration and facilities budget; control costs.
• Ensure compliance with statutory requirements and audits; maintain records.
• Oversee security, safety, housekeeping, pantry, transport, and related services.
• Support HR with onboarding/offboarding related to assets and access controls.

Skills

Corporate administration

Facilities management

Vendor negotiation

Contract management

Budgeting

Compliance

Leadership

Stakeholder management

MS Office

Tools

MS Office

Job description

• Act as a key point of contact for employees for all admin and facilitiesrelated needs.
• Drive initiatives to improve workplace experience, ergonomics, and overall employee satisfaction.
• Support HR in onboarding/offboarding formalities related to assets, access cards, and infrastructure.

Role Overview

We are seeking a seasoned Admin Manager with 15+ years of experience to lead and manage endtoend administrative operations at our Gurgaon office. The role requires strong expertise in facilities management, vendor management, compliance, budgeting, infrastructure planning, and employee support services.

Key Responsibilities

Administration & Facilities Management

• Oversee daytoday administrative operations of the corporate office and any branch offices, ensuring seamless functioning.
• Manage office infrastructure, seating plans, space utilization, expansion projects, and office relocations (if any).
• Ensure high standards of housekeeping, security, pantry, transport, and other support services

Vendor & Contract Management

• Identify, onboard, negotiate, and manage vendors for housekeeping, security, transport, facility maintenance, IT hardware, stationery, and other services.
• Finalize contracts, SLAs, and commercial terms; ensure timely renewals and compliance with service levels.
• Monitor vendor performance and implement continuous improvements.

Budgeting & Cost Control

• Prepare and manage the annual administration and facilities budget.
• Track expenses, optimize costs, and ensure effective utilization of resources without compromising service quality.
• Approve invoices and coordinate with finance for timely payments.

Compliance & Statutory Requirements

• Ensure compliance with local labor laws, Shops & Establishment Act, fire safety norms, building regulations, and other statutory requirements.
• Coordinate audits and inspections related to facilities and administration.
• Maintain accurate documentation and records for all compliancerelated matters.

Health, Safety & Security

• Implement and monitor workplace health & safety policies.
• Ensure compliance with fire safety, emergency preparedness, and disaster management procedures.
• Manage security operations including access control, surveillance systems, and visitor management.

Asset & Inventory Management

• Maintain records of company assets including furniture, fixtures, laptops, and other equipment.
• Ensure proper tagging, audits, maintenance, and lifecycle management of assets.

Employee Support & Workplace Experience

• Act as a key point of contact for employees for all admin and facilitiesrelated needs.
• Drive initiatives to improve workplace experience, ergonomics, and overall employee satisfaction.
• Support HR in onboarding/offboarding formalities related to assets, access cards, and infrastructure.

Key Skills & Competencies:

• Strong knowledge of corporate administration and facilities management
• Expertise in vendor negotiation and contract management
• Sound understanding of statutory and compliance requirements
• Budgeting and costoptimization skills
• Excellent organizational and problemsolving abilities
• Strong leadership and people management skills
• Effective communication and stakeholder management
• High integrity and attention to detail
• Proficiency in MS Office and admin management systems