Admin Manager

Vlink; Dadri; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Vlink in Noida is seeking an experienced professional for Administration and Facilities Management. You will oversee four office locations, ensure smooth daily operations, and manage housekeeping, pantry, and transport-related tasks.

Responsibilities include coordinating electrical, AHU, plumbing, carpentry, HVAC and preventive maintenance, while leading vendor management and cost optimization. Strong leadership and stakeholder skills are essential for success.

Qualifications

• Minimum 7+ years of experience in administration, facilities, infrastructure management and vendor operations.
• Experience handling multiple office locations is mandatory.
• Strong leadership, stakeholder management and vendor negotiation skills.

Responsibilities

• Administer and oversee facility and infrastructure operations across four office locations.
• Ensure smooth day-to-day facility functioning, housekeeping, pantry, and safety standards.
• Coordinate electrical, AHU, plumbing, carpentry, HVAC and general infrastructure maintenance.
• Manage vendor onboarding, performance, contracts and cost optimization.
• Lead housekeeping, maintenance teams and support staff to ensure service quality.

Skills

Administration

Facilities Management

Infrastructure Management

Vendor Operations

Vendor Management

Team Management

Stakeholder Management

Crisis Handling

Education

Graduate/Postgraduate in any discipline

Job description

Job Description

Minimum 7+ years** of relevant experience in Administration, Facilities, Infrastructure Management, and Vendor Operations.

Location: Noida

Key Responsibilities

• Administration & Facility Management
• Manage complete office administration and infrastructure operations across 4 office locations.
• Ensure smooth functioning of day-to-day facility operations and workplace management.
• Oversee housekeeping, office cleanliness, hygiene, and maintenance standards.
• Manage pantry operations including tea, coffee, food arrangements, and cafeteria coordination.
• Handle transport and travel-related administrative support as required.
• Ensure availability and maintenance of office supplies, cleaning materials, and consumables.
• Infrastructure & Technical Operations
• Coordinate and monitor office infrastructure maintenance including:
• Electrical systems
• AHU (Air Handling Unit) systems
• Plumbing
• Carpentry
• HVAC and general maintenance
• Ensure preventive and corrective maintenance activities are conducted timely.
• Coordinate with internal stakeholders and external vendors for infrastructure-related requirements.
• Vendor Management
• Identify, negotiate, onboard, and manage facility and maintenance vendors.
• Monitor vendor performance, service quality, timelines, and compliance.
• Handle AMC renewals, quotations, cost optimization, and contract management.
• Team Management
• Supervise housekeeping staff, maintenance teams, pantry staff, and support personnel.
• Ensure discipline, productivity, and service quality across teams.
• Strategic & Operational Support
• Develop and implement efficient administration and facility processes.
• Drive workplace improvement initiatives and cost optimization strategies.
• Support management in infrastructure planning, office expansion, and operational readiness.
• Ensure compliance with safety, statutory, and office operational standards.

Desired Candidate Profile

• Minimum 8 years of experience in Infrastructure, Facilities, and Administration Management.
• Experience handling multiple office locations is mandatory.
• Strong knowledge of office infrastructure systems and facility operations.
• Excellent vendor management and negotiation skills.
• Strong leadership and team management capabilities.
• Ability to handle crises, escalations, and operational challenges independently.
• Good communication, coordination, and stakeholder management skills.
• Strategic mindset with strong operational execution capability.

Preferred Industry Experience

IT / Corporate / Service Industry environment preferred.

Education

Graduate/Postgraduate in any discipline. Relevant certifications in Facility or Administration Management will be an added advantage.