Assistant Administration And Facilities Manager

THERMAX; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

THERMAX is seeking an Assistant Admin Manager for its Pune corporate office to oversee day-to-day facilities operations for a 1,000-employee environment.

You will supervise administrative functions, manage transport, and drive sustainability initiatives including solar power and Green Building norms. The role requires strong EHS, labour law, and incident management knowledge, with experience in 5S and maintenance programs.

Qualifications

• Strong knowledge of compliance, statutory management, audit/inspection protocols, EHS, 5S, incident investigation, and labour law implementation.
• Experience with preventive/corrective maintenance, HVAC (ASHRAE), BMS, MEP, energy management, solar operations, and Green Building norms.
• Familiarity with National Building Code, workplace air/noise standards, fire & safety, physical security, and incident management.
• Excellent leadership, communication, negotiation, and problem-solving skills.

Responsibilities

• Supervise administrative functions including front desk, housekeeping, and physical security.
• Manage transport operations (vehicle service, fuel, chauffeurs, RTO, costs, PUC compliance).
• Oversee sustainability initiatives for energy, water, and materials; support solar power management and Green Building norms (IGBC).
• Ensure compliance with statutory requirements, EHS, labour laws (PF, ESIC, gratuity), and manage incident investigations.
• Implement 5S, preventive and corrective maintenance (PPM, CBPM, AMP) for all facilities, including AHU, chillers, DG sets, UPS, BMS, and MEP systems.
• Supervise fire and safety management, audit/inspections (thermography, electrical, fire, HVAC, access control), and emergency preparedness.
• Manage hygiene, cleaning, pest control, and STP operations to maintain workplace standards.
• Administer help desk, space management, inward/outward material control, and workorder management.
• Ensure adherence to HVAC (ASHRAE), illumination, air quality, and workplace noise standards; apply National Building Code guidelines.
• Coordinate with vendors and service providers; negotiate contracts and monitor expenditures.
• Support office events, training, and overall employee well-being.

Education

Diploma in Mechanical/Civil/Electrical Engineering (required)

Degree in Mechanical/Civil/Electrical Eng (preferred)

Certificate in Facilities Management (required)

Certificate in Health & Safety and First Aid (preferred)

Bachelor's in Business Administration/Management (preferred)

Job description

Position Overview:

The Assistant Admin Manager supports Team Lead Facility Operations in day-to-day operations for a corporate office of 1,000 employees. The role covers supervising staff, managing facilities and vendors, and ensuring compliance with safety, legal, and sustainability standards.

Key Responsibilities:

• Supervise administrative functions including front desk, housekeeping, and physical security.
• Manage transport operations (vehicle service, fuel, chauffeurs, RTO, costs, PUC compliance).
• Oversee sustainability initiatives for energy, water, and materials; support solar power management and Green Building norms (IGBC).
• Ensure compliance with statutory requirements, EHS, labour laws (PF, ESIC, gratuity), and manage incident investigations.
• Implement 5S, preventive and corrective maintenance (PPM, CBPM, AMP) for all facilities, including AHU, chillers, DG sets, UPS, BMS, and MEP systems.
• Supervise fire and safety management, audit/inspections (thermography, electrical, fire, HVAC, access control), and emergency preparedness.
• Manage hygiene, cleaning, pest control, and STP operations to maintain workplace standards.
• Administer help desk, space management, inward/outward material control, and workorder management.
• Ensure adherence to HVAC (ASHRAE), illumination, air quality, and workplace noise standards; apply National Building Code guidelines.
• Coordinate with vendors and service providers; negotiate contracts and monitor expenditures.
• Support office events, training, and overall employee well-being.

Job Specification

Education and Qualifications:

• Diploma in Mechanical, Civil, or Electrical Engineering (required), Degree in Mechanical, Civil, or Electrical Engineering (preferred).
• Certificate/Course in Facilities Management (required).
• Certificate in Health & Safety and First Aid (preferred).
• Bachelors degree in business administration, Management, or related field (Preferred).

Experience:

• 4-6 years in office administration/facilities management, with 2+ years in a supervisory role, preferably in a large corporate setting.

Knowledge and Skills:

• Strong knowledge of compliance, statutory management, audit/inspection protocols, EHS, 5S, incident investigation, and labour law implementation.
• Experience with preventive/corrective maintenance, HVAC (ASHRAE), BMS, MEP, energy management (sensors, dimmers, VFD, automation), solar operations, and Green Building norms.
• Familiarity with National Building Code, workplace standards for air and noise, fire & safety, physical security, and incident management.
• Excellent leadership, communication, negotiation, and problem-solving skills.