Administrative Executive

Athena Global Education; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Athena Global Education is seeking an Administrative Executive to act as the operational backbone of our Pune office. The role emphasizes maintaining professional, high-efficiency workplace functions and supporting leadership across departments.

Ideal candidates will manage data integrity, handle confidential documents, and coordinate complex scheduling while communicating effectively with stakeholders and cross-functional teams to ensure smooth daily operations.

Qualifications

• Bachelor's degree in Business/Management or related field.
• Proficient in MS Office 365 and Google Workspace.
• Strong verbal and written communication skills.

Responsibilities

• Oversee day-to-day office operations to ensure efficiency and professional standards.
• Manage and audit company files, records, and confidential documents for accuracy and security.
• Perform advanced data entry and generate analytical reports using Excel for leadership review.
• Coordinate executive schedules, meetings, and corporate calendars across departments.
• Serve as primary contact for professional email correspondence, calls, and internal announcements.
• Collaborate with HR, Finance, and Operations to streamline reporting, scheduling, and documentation workflows.

Skills

Communication

Multitasking & prioritization

Discretion & confidentiality

Professional presence

Education

Bachelor's degree in Business/Management

Tools

MS Office 365

Google Workspace

Job description

Administrative Executive

Role Overview

We are seeking a highly organized and proactive Administrative Executive to serve as the operational backbone of our office. This role is critical in ensuring smooth day-to-day business functions, supporting leadership, and maintaining a professional, high-efficiency workplace environment.

Key Responsibilities

• Office Operations: Oversee day-to-day administrative functions to ensure maximum workplace efficiency and professional standards.
• Data & Record Integrity: Manage and audit company files, records, and confidential documents to ensure data accuracy and security.
• Reporting & Analysis: Execute advanced data entry and generate analytical reports using Microsoft Excel for leadership review.
• Executive Coordination: Lead the scheduling of high-level meetings, corporate calendars, and cross-departmental activities.
• Stakeholder Communication: Serve as the primary point of contact for professional email correspondence, calls, and internal announcements.
• Cross-Functional Synergy: Partner with HR, Finance, and Operations departments to streamline reporting, scheduling, and documentation workflows.

Key Requirements

• Education: Bachelor s degree in Business, Management, or a related field.
• Tech Skills: Mastery of MS Office 365 (Excel/Word) and Google Workspace.
• Communication: Exceptional verbal and written skills for professional stakeholder interaction.
• Organisation: Proven ability to multitask and prioritise high-pressure tasks independently.
• Discretion: High level of integrity and confidentiality when handling personnel or financial files.

Work Schedule

Hours: 10:00 AM - 7:00 PM

Flexibility: Occasional support may be required outside standard hours for critical deadlines or office events.

Who We re Looking For

• Proactive Problem-Solver: Someone who anticipates office needs before they become issues.
• Detail-Oriented: A professional who can manage complex data without losing accuracy.
• Professional Presence: Skilled in managing stakeholders and representing the office culture.
• Growth Mindset: Adaptable, resilient, and eager to take on increasing responsibility.