Administrative Executive

Humour Me Pvt. Ltd.; Delhi; On-site; INR 350,000 - 550,000; Full time

Job summary

Humour Me Pvt. Ltd. is seeking an Admin Executive to own the day-to-day management and smooth functioning of the office.

This office management and operations-focused role ensures the workplace is well-maintained, stocked, and fully functional at all times. You will independently handle administration, vendors, procurement, inventory, documentation, and day-to-day coordination, staying hands-on, detail-oriented, and capable of juggling multiple priorities without letting anything fall through

Qualifications

• 2-5 years of experience in administration, office management, facilities, or a similar role.
• Experience independently managing day-to-day office operations.
• Hands-on experience with vendors, procurement, inventory, maintenance, and office expenses.
• Strong organisational and coordination skills.
• Comfortable with MS Office / Google Workspace and spreadsheets.
• Good written and verbal communication skills.
• Experience in a fast-paced company, startup, agency, or corporate environment is preferred.

Responsibilities

• Take ownership of the day-to-day functioning and administration of the office.
• Manage housekeeping, pantry, stationery, office supplies, maintenance, and other regular requirements.
• Coordinate repairs, servicing, installations, and other office-related work.
• Maintain administrative checklists, trackers, and schedules.
• Coordinate vendor visits, deliveries, repairs, and service schedules.
• Maintain records of office-related expenses and petty cash.
• Track pending bills, payments, and documentation requirements.

Skills

Organisational skills

Coordination

Vendor management

Procurement

Inventory management

MS Office / Google Workspace

Communication skills

Documentation

Tools

MS Office

Google Workspace

Job description

We're looking for a highly organised, proactive, and dependable Admin Executive to take ownership of the day-to-day management and smooth functioning of the office.

This is an office management and operations-focused role, responsible for ensuring that the workplace is well-maintained, adequately stocked, efficiently managed, and fully functional at all times.

The role requires someone who can independently manage office administration, vendors, procurement, facilities, inventory, documentation, employee requirements, and day-to-day coordination.

The ideal candidate is hands-on, detail-oriented, good at follow-through, and capable of managing multiple priorities while ensuring that nothing falls through the cracks.

Office Management & Daily Operations

• Take ownership of the day-to-day functioning and administration of the office.
• Ensure the office is clean, organised, well-maintained, and fully operational.
• Manage housekeeping, pantry, stationery, office supplies, maintenance, and other regular requirements.
• Monitor the office on a daily basis and proactively identify operational or maintenance requirements.
• Coordinate repairs, servicing, installations, and other office-related work.
• Ensure employees have the necessary workplace support and resources.
• Maintain administrative checklists, trackers, and schedules.
• Manage and coordinate with office vendors, contractors, service providers, and building management.
• Obtain quotations and estimates for office requirements and coordinate approvals.
• Negotiate where appropriate and ensure purchases are made at reasonable costs.
• Coordinate vendor visits, deliveries, repairs, and service schedules.
• Track pending vendor requirements and ensure timely closure.
• Maintain updated vendor contact details, quotations, agreements, and related documentation.
• Build strong working relationships with regular office vendors.
• Handle day-to-day office procurement and purchasing requirements.
• Ensure office supplies, stationery, pantry items, maintenance materials, and other consumables are available as required.
• Maintain proper inventory and stock records.
• Monitor consumption and raise requirements proactively.
• Coordinate the purchase, delivery, receipt, and distribution of materials.
• Ensure all purchases are properly documented and within approved budgets.
• Maintain records of office-related expenses and petty cash.
• Collect and organise invoices, bills, receipts, quotations, and supporting documents.
• Coordinate with the finance/accounts team for timely submission and processing of expenses and invoices.
• Maintain proper documentation for vendors, purchases, service contracts, and administrative expenses.
• Track pending bills, payments, and documentation requirements.
• Ensure administrative records are accurate, organised, and easily accessible.

Employee & Office Support

• Act as the primary point of contact for employees for day-to-day office-related requirements.
• Coordinate meeting rooms, visitors, office events, and internal requirements.
• Support management and employees with administrative and logistical requirements.
• Coordinate transportation, courier, travel, accommodation, or other logistics when required.
• Ensure a smooth and professional workplace experience for employees and visitors.

Facilities & Maintenance

• Coordinate with building management, security, housekeeping, maintenance teams, and other facility service providers.
• Monitor office equipment, utilities, furniture, fixtures, and infrastructure.
• Track AMC/service contracts, renewals, maintenance schedules, and other recurring requirements.
• Ensure timely servicing and maintenance of office equipment and facilities.
• Proactively flag issues that may affect office operations.

Administration & Process Management

• Maintain organised records for office administration, vendors, inventory, expenses, contracts, and other documentation.
• Create and maintain simple systems, trackers, checklists, and processes for efficient office management.
• Track all pending administrative requirements and ensure timely closure.
• Identify recurring operational issues and implement practical solutions.
• Keep management informed about important requirements, upcoming expenses, maintenance issues, and pending matters.

Your Experience

• 2-5 years of experience in administration, office management, facilities, or a similar role.
• Experience independently managing day-to-day office operations.
• Hands-on experience with vendors, procurement, inventory, maintenance, and office expenses.
• Strong organisational and coordination skills.
• Comfortable working with MS Office / Google Workspace and spreadsheets.
• Good written and verbal communication skills.
• Experience in a fast-paced company, startup, agency, or corporate environment is preferred.

Must-Have Mindset

• Takes complete ownership of the office.
• Proactive rather than reactive.
• Highly organised and detail-oriented.
• Strong follow-through and accountability.
• Comfortable managing multiple tasks and priorities simultaneously.
• Good at coordinating with people across different levels.
• Practical and solution-oriented.
• Diligent with documentation, expenses, and records.
• Notices small issues before they become bigger problems.
• Does not wait to be reminded — identifies, acts, follows up, and closes.
• Understands that effective office management is about creating a workplace that runs smoothly every day.

What Success Looks Like

• The office is well-managed, organised, and fully functional every day.
• Supplies, maintenance, facilities, and employee requirements are handled proactively.
• Vendors deliver on time and pending issues are followed through to closure.
• Procurement and office expenses are properly controlled and documented.
• There are minimal last-minute operational issues or shortages.
• Administrative records, inventory, bills, and vendor documentation are up to date.
• Employees and management can rely on the Admin Executive to resolve day-to-day office requirements independently.
• Office operations become increasingly systematic, efficient, and well-organised.