Administrative Assistant

EXO Edge Ltd.; Mohali; On-site; INR 300,000 - 520,000; Full time

Job summary

EXO Edge Ltd. in Mohali is seeking an efficient administrative professional to join our team. You will keep HR and admin records accurate, coordinate cross-functional tasks, and support smooth office operations in a fast-paced environment.

This role requires multitasking, proactive problem-solving, and clear communication to ensure operational excellence. The position covers transport coordination, facilities upkeep, events, vendor management, meeting support, and staff travel arrangements.

Qualifications

• Bachelor’s degree in HR or business administration preferred.
• 2+ years of relevant experience in administration is an advantage.
• Strong analytical, organizational, and communication skills.

Responsibilities

• Serve as liaison between HR and teams to ensure accurate records.
• Oversee employee transport bookings and facilities upkeep.
• Assist with organizing office events, activities, and meetings.
• Manage relationships with vendors (housekeeping, security, and food services).
• Handle daily administrative tasks and ensure supplies and equipment are stocked.
• Conduct morning meetings and record action points with follow-ups.
• Arrange travel for employees including flights, car rentals, and hotels.
• Manage employee parking tags and parking operations.
• Oversee cafeteria services and food offerings for staff.

Skills

Communication

Record-keeping

Vendor management

Meeting coordination

Travel planning

Facilities coordination

Education

Bachelor's degree in HR or Business Administration

Tools

Microsoft Office Suite

Job description

Job Description:

We are seeking an efficient, organized, and detail-oriented administrative professional to join our team. The ideal candidate will have strong analytical skills, and the ability to multitask and thrive in a fast-paced environment. You will be responsible for ensuring smooth office operations, managing various administrative tasks, and collaborating with cross-functional teams to meet operational needs efficiently. If you’re a proactive problem-solver with excellent communication skills, we’d love to have you on board!

What to expect in your journey

• Communication & Record-Keeping: Serve as a liaison between HR and other teams for smooth coordination of day-to-day activities. Maintain and ensure the accuracy of all HR and administrative records.
• Cab & Facility Management: Oversee the management of employee transportation, including cab bookings and scheduling. Ensure the upkeep and maintenance of office facilities to meet company standards.
• Event Management: Assist with organizing office events, activities, and meetings, ensuring seamless execution.
• Vendor Management: Manage relationships with key vendors, including housekeeping, security, and food services. Coordinate with vendors to ensure services are delivered as per the required standards.
• General Office Administration: Handle all administrative activities to ensure smooth operation of the admin department. Ensure that office supplies, equipment, and general amenities are stocked and maintained.
• Meeting Coordination: Conduct morning meetings to discuss tasks and set priorities. Keep records of action points and ensure timely follow-ups on meeting discussions.
• Travel Management: Make travel arrangements for employees, including booking flights, car rentals, and hotel accommodations. Organize logistics for restaurant reservations as required.
• Parking Management: Manage parking tags for employees and ensure smooth parking operations.
• Cafeteria Management: Oversee cafeteria services, ensuring quality and consistency in food offerings for employees.

What you bring to the table

• A bachelor’s degree in human resources or business administration or a related field is preferred.
• 2+ years of relevant work experience in administration roles is an advantage.

Where will you work

• Mohali: Bestech Business Towers, Sec 66, Mohali. Click HERE for a virtual office tour.

What to expect in the evaluation process

• HR Round (1) Operations Interview (1) Operations Interview (2) HR Round (2)/Feedback