Administrative Assistant

EXO Edge Advantage India Private Limited; Mohali; On-site; INR 280,000 - 360,000; Full time

Job summary

EXO Edge Advantage India Private Limited is seeking an efficient administrative professional to ensure smooth office operations. The role requires strong analytical skills, multitasking, and proactive problem-solving in a fast-paced environment.

You will handle HR/administrative records, vendor management, travel arrangements, meeting coordination, and facility upkeep. A bachelor’s degree in HR or business administration and 2+ years of admin experience are preferred.

Qualifications

• Bachelor’s degree preferred in HR or business administration.
• 2+ years of relevant administrative experience preferred.

Responsibilities

• Serve as liaison between HR and other teams for smooth coordination of day-to-day activities.
• Manage office operations to ensure smooth functioning of admin tasks.
• Coordinate cab bookings, facility maintenance, and vendor relations to meet company standards.
• Organize office events and meetings, ensuring seamless execution.
• Handle travel arrangements and related logistics for staff.
• Maintain and update HR and admin records with high accuracy.
• Prepare and maintain meeting notes, action points, and follow-ups.

Skills

Administrative skills

Communication

Education

Bachelor’s degree in human resources or business administration

Job description

EXO Edge Advantage India Private Limited | Full time

EXO Edge is an offshore staffing partner for US property management companies. We help property managers scale efficiently by providing dedicated, experienced offshore teams across finance, accounting, HR, IT, legal, and business support services.

Job Description

We are seeking an efficient, organized, and detail-oriented administrative professional to join our team. The ideal candidate will have strong analytical skills, and the ability to multitask and thrive in a fast-paced environment. You will be responsible for ensuring smooth office operations, managing various administrative tasks, and collaborating with cross-functional teams to meet operational needs efficiently. If you’re a proactive problem-solver with excellent communication skills, we’d love to have you on board!

What to expect in your journey

• Communication & Record-Keeping: Serve as a liaison between HR and other teams for smooth coordination of day-to-day activities. Maintain and ensure the accuracy of all HR and administrative records.


• Cab & Facility Management: Oversee the management of employee transportation, including cab bookings and scheduling. Ensure the upkeep and maintenance of office facilities to meet company standards.


• Event Management: Assist with organizing office events, activities, and meetings, ensuring seamless execution.


• Vendor Management: Manage relationships with key vendors, including housekeeping, security, and food services. Coordinate with vendors to ensure services are delivered as per the required standards.


• General Office Administration: Handle all administrative activities to ensure smooth operation of the admin department. Ensure that office supplies, equipment, and general amenities are stocked and maintained.


• Meeting Coordination: Conduct morning meetings to discuss tasks and set priorities. Keep records of action points and ensure timely follow-ups on meeting discussions.


• Travel Management: Make travel arrangements for employees, including booking flights, car rentals, and hotel accommodations. Organize logistics for restaurant reservations as required.


• Parking Management: Manage parking tags for employees and ensure smooth parking operations.


• Cafeteria Management: Oversee cafeteria services, ensuring quality and consistency in food offerings for employees.

What you bring to the table

• A bachelor’s degree in human resources or business administration or a related field is preferred.


• 2+ years of relevant work experience in administration roles is an advantage.

Where will you work

• Mohali: Bestech Business Towers, Sec 66, Mohali. Click HERE for a virtual office tour.