Administrative Assistant

Exo Edge India; Mohali; On-site; INR 350,000 - 520,000; Full time

Job summary

Exo Edge India is seeking an efficient, organized administrative professional to join our team in Mohali, Punjab. The role emphasizes strong analytical skills, multitasking, and clear communication to keep office operations running smoothly.

You will handle HR-admin liaison, travel and facility tasks, vendor relations, meeting coordination, and general admin duties, contributing to a proactive, well-coordinated work environment.

Qualifications

• Bachelor's degree in HR or business administration or a related field preferred.
• 2+ years of relevant work experience in administration is an advantage.
• 4-5 years of relevant work experience in administration.

Responsibilities

• Communication Record-Keeping: Liaise between HR and other teams to coordinate day-to-day activities and maintain HR/administrative records.
• Cab Facility Management: Manage employee transportation, cab bookings, and office facilities upkeep.
• Event Management: Assist with organizing office events, activities, and meetings.
• Vendor Management: Manage relationships with housekeeping, security, and food service vendors; coordinate service delivery.
• General Office Administration: Handle all admin activities; ensure supplies, equipment, and amenities are stocked and maintained.
• Meeting Coordination: Conduct morning meetings, set priorities, and record action points with timely follow-ups.
• Travel Management: Arrange flights, car rentals, hotels; organize restaurant reservations as needed.
• Parking Management: Manage parking tags and parking operations.
• Cafeteria Management: Oversee cafeteria services and ensure food quality.

Skills

Analytical skills

Communication skills

Organized

Multitasking

Detail-oriented

Education

Bachelor's degree in HR or Business Administration

Job description

Job Summary

We are seeking an efficient, organized, and detail-oriented administrative professional to join our team. The ideal candidate will have strong analytical skills, and the ability to multitask and thrive in a fast-paced environment. You will be responsible for ensuring smooth office operations, managing various administrative tasks, and collaborating with cross-functional teams to meet operational needs efficiently. If youre a proactive problem-solver with excellent communication skills, wed love to have you on board!

What to expect in your journey

• Communication Record-Keeping: Serve as a liaison between HR and other teams for smooth coordination of day-to-day activities. Maintain and ensure the accuracy of all HR and administrative records.
• Cab Facility Management: Oversee the management of employee transportation, including cab bookings and scheduling. Ensure the upkeep and maintenance of office facilities to meet company standards.
• Event Management: Assist with organizing office events, activities, and meetings, ensuring seamless execution.
• Vendor Management: Manage relationships with key vendors, including housekeeping, security, and food services. Coordinate with vendors to ensure services are delivered as per the required standards.
• General Office Administration: Handle all administrative activities to ensure smooth operation of the admin department. Ensure that office supplies, equipment, and general amenities are stocked and maintained.
• Meeting Coordination: Conduct morning meetings to discuss tasks and set priorities. Keep records of action points and ensure timely follow-ups on meeting discussions.
• Travel Management: Make travel arrangements for employees, including booking flights, car rentals, and hotel accommodations. Organize logistics for restaurant reservations as required.
• Parking Management: Manage parking tags for employees and ensure smooth parking operations.
• Cafeteria Management: Oversee cafeteria services, ensuring quality and consistency in food offerings for employees.

What you bring to the table

• A bachelor degree in human resources or business administration or a related field is preferred.
• 2+ years of relevant work experience in administration roles is an advantage.
• 4-5 years of relevant work experience in administration

Where you will work

Mohali, Punjab, India

What to expect in the evaluation process

• HR Round (1)
• Operations Interview (1)
• Operations Interview (2)
• HR Round (2)/Feedback

Job Type

Full-time

Job Opening

Administrative Assistant

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.