Administrative Assistant

SBM Offshore; Bengaluru; On-site; INR 279,000 - 390,600; Full time

Job summary

A leading offshore service provider is seeking an Administrative Assistant in Bengaluru, India, to ensure effective daily operations. The role involves managing documents, scheduling appointments, and optimizing travel logistics. Candidates should have 3-5 years of related experience and be proficient in Microsoft Office Suite. Excellent English communication skills are required. This position plays a vital role in maintaining organized processes and facilitating efficient workflows.

Qualifications

• Minimum 3 years of experience in an administrative assistant role.
• Proficient in Microsoft Office to create documents and presentations.
• Must be fluent in English, both written and spoken.

Responsibilities

• Organize and maintain essential documents and correspondence.
• Manage calendars and schedule meetings effectively.
• Coordinate travel logistics including itineraries.
• Assist in preparing for meetings and internal projects.
• Process expense reports and manage office supplies.

Skills

Organization skills

Communication skills

Time management

Discretion

Fluency in English

Education

High School Diploma + Vocational Training

Tools

Microsoft Office Suite

Job description

Role Overview

As Administrative Assistant, you ensure seamless daily operations by providing comprehensive administrative support for your scope of work (department, executive, or project), contributing to efficient workflows, organized processes, and clear communication, while exhibiting diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management

Responsibilities

• You organize and maintain essential documents, draft and format professional correspondence, and ensure accurate record-keeping for easy retrieval.
• You manage calendars, schedule meetings, and coordinate appointments, ensuring timely communication and reminders.
• You arrange and optimize travel logistics, including detailed itineraries for flights, hotels, and transportation.
• You support meeting preparation by managing logistics, drafting agendas, and coordinating follow-ups to ensure alignment of deliverables.
• You assist in managing internal projects and initiatives, by tracking timelines, organizing resources, and facilitating task completion.
• You process and track expense reports and purchase requests while ensuring compliance with policies.
• You manage office supplies inventory, ensuring materials are available as needed to maintain operational continuity.
• You act as the point of contact for routine communication with internal and external stakeholders, escalating issues as required.

Education

• High School Diploma + Vocational Training / Advanced Technical Certificate

Experience

• 3 to 5 of experience, in similar administrative assistant role
• Regular usage office software (Microsoft Office Suite) to create complex documents, spreadsheets, and presentations.
• Fluent in writing and speaking English