Administrative Assistant

SBM Offshore; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

SBM Offshore is seeking an Administrative Assistant based in Bengaluru to support daily operations across departments. You will handle documents, calendars, travel logistics, meeting prep, and project coordination with diplomacy and discretion.

The role requires 3–5 years of similar experience, fluency in English, and proficiency with Microsoft Office Suite to produce complex docs, spreadsheets, and presentations. You will be a reliable point of contact for internal and external stakeholders.

Qualifications

• 3–5 years of experience in administrative/secretarial roles.
• Proficient with MS Office to create complex documents, spreadsheets, and presentations.
• Excellent written and spoken English.
• Strong organizational and calendar management skills.

Responsibilities

• Organize and maintain essential documents and draft professional correspondence.
• Manage calendars, schedule meetings, and coordinate appointments.
• Arrange and optimize travel logistics with detailed itineraries.
• Support meeting preparation with agendas and follow-ups.
• Assist in managing internal projects, tracking timelines and resources.
• Process and track expense reports and purchase requests per policies.
• Maintain office supplies inventory and ensure operational continuity.
• Serve as main contact for routine communication with internal and external stakeholders.

Skills

Fluent English

Time & priority management

Diplomacy & discretion

Education

High School Diploma + Vocational Training

Tools

Microsoft Office Suite

Job description

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• As Administrative Assistant, you ensure seamless daily operations by providing comprehensive administrative support for your scope of work (department, executive, or project), contributing to efficient workflows, organized processes, and clear communication, while exhibiting diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management

Responsibilities

• You organize and maintain essential documents, draft and format professional correspondence, and ensure accurate record-keeping for easy retrieval.


• You manage calendars, schedule meetings, and coordinate appointments, ensuring timely communication and reminders.


• You arrange and optimize travel logistics, including detailed itineraries for flights, hotels, and transportation.


• You support meeting preparation by managing logistics, drafting agendas, and coordinating follow-ups to ensure alignment of deliverables.


• You assist in managing internal projects and initiatives, by tracking timelines, organizing resources, and facilitating task completion.


• You process and track expense reports and purchase requests while ensuring compliance with policies.


• You manage office supplies inventory, ensuring materials are available as needed to maintain operational continuity.


• You act as the point of contact for routine communication with internal and external stakeholders, escalating issues as required.

Education

• High School Diploma + Vocational Training / Advanced Technical Certificate

Experience

• 3 to 5 of experience, in similar administrative assistant role


• Regular usage office software (Microsoft Office Suite) to create complex documents, spreadsheets, and presentations.


• Fluent in writing and speaking English

Calendar, Schedule, and Travel Coordination