Office Assistant

Qairo Fuels Pvt Ltd; Bhopal; On-site; INR 167,000 - 279,000; Full time

Job summary

Qairo Fuels Pvt Ltd in India is seeking an organized Office Assistant to oversee daily back-office operations, manage documentation, and support management teams.

The role requires proficiency in Microsoft Excel, Word, Google Workspace, and strong data-entry accuracy. You will handle filing, correspondence, and routine administrative tasks to keep the office running smoothly.

This position emphasizes attention to detail and efficient workflow across departments.

Qualifications

• 1–3 years of office assistant or back-office experience.
• Proficient in MS Office and Google Workspace.
• Fast typing with high accuracy and good communication.

Responsibilities

• Organize and maintain physical and digital filing for invoices, contracts, and records.
• Perform high-volume data entry into Excel, ERP/CRM, and internal databases.
• Utilize MS Office and Google Workspace for letters, reports, and presentations.
• Handle calls, route inquiries, assist in billing prep and office inventory.

Skills

Fast typing

Strong organizational skills

Clear verbal and written communication

Microsoft Excel proficiency

Education

High school diploma / Associates/Bachelor degree in any stream

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Google Docs/Sheets

Outlook / Gmail

Job description

Position Overview

We are seeking an organized, detail-oriented Office Assistant to oversee daily back-office operations and manage critical company documentation. The ideal candidate will be proficient in Microsoft Excel and general computer applications, capable of handling data entry, filing systems, correspondence, and routine administrative workflows with accuracy and speed.

Key Responsibilities

• Document & Records Management

  • Organize, digitize, and maintain physical and digital filing systems for invoices, contracts, reports, and client records.
  • Prepare, format, and review letters, memos, spreadsheets, and official documentation before distribution.
  • Retrieve and archive files promptly upon request to support audits, management reviews, and daily operations.

• Back-Office Operations & Data Entry

  • Perform accurate, high-volume data entry into MS Excel spreadsheets, ERP/CRM software, and internal databases.
  • Track and update operational logs, inventory registers, attendance sheets, and expense reports.
  • Coordinate incoming/outgoing mail, courier shipments, and official email correspondence.

• Computer & Software Utilization

  • Utilize MS Excel for maintaining logs, generating basic data reports, applying formulas (e.g., VLOOKUP, SUM, AVERAGE), and formatting summary tables.
  • Use MS Word, PowerPoint, Google Workspace (Docs, Sheets, Drive), and PDF editors for administrative tasks.
  • Assist in operating office equipment, including scanners, printers, copy machines, and basic computer troubleshooting.

• General Administrative Support

  • Handle incoming phone calls, route inquiries to appropriate personnel, and take clear messages.
  • Assist accounting and management teams with basic billing prep, voucher entry, and receipt processing.
  • Maintain office inventory by checking stock levels for stationery and ordering supplies as needed.

Qualifications & Requirements

• Education: High school diploma, Associates degree, or Bachelor’s degree in any stream.
• Experience: 1–3 years of experience in an office assistant, back-office executive, or administrative role.
• Software Skills: High proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Docs/Sheets, email clients (Outlook/Gmail), and basic computer software.
• Core Competencies: Fast typing speed with high accuracy, strong organizational skills, and clear verbal/written communication.