Administration Team Member

Adani Enterprises Ltd; Bharuch District; On-site; INR 180,000 - 300,000; Full time

Job summary

Adani Enterprises Ltd. Dahej is seeking a Team Member in Administration to manage policies, facilities, and resources, ensuring compliance and streamlining processes.

You will support budget management and drive productivity across office operations and vendor coordination. The role involves onboarding new employees, coordinating logistics, maintaining records, and enabling cost-effective administrative services aligned with group standards.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, Facilities Management, Hospitality Management, or any related discipline.
• Diploma/Certification in Facilities Management, Administration, or Supply Chain Management will be an added advantage.

Responsibilities

• Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Logistics Coordination: Arrange transport for employees, equipment, and materials.
• Maintain records of vehicle usage, fuel, and maintenance.
• Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
• Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement.
• Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment.
• Vendor Coordination: Coordinate office maintenance and repairs with external vendors.
• System management: Knowledge for SAP.
• Documentation & reporting: Prepare reports, presentations, and other administrative documents.
• Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
• Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.
• Contractor Supervision: Supervise and monitor contractor performance.
• Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
• Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance.
• Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk.
• Training and Development: Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
• Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Education

Bachelor's degree in Business Administration, Commerce, Management, Facilities Management, Hospitality Management, or any related discipline

Tools

SAP

Job description

Team Member: Administration Dahej

About Business: Adani Group : Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India. Ports & SEZ : Over the past few years, we have evolved from a traditional port operator to a leading integrated ports services provider. As the largest port organization for the past two decades, we offer a wide range of services including cargo handling, container terminal operations, logistics, port infrastructure development, and maintenance. Our expertise extends to multimodal transport solutions, customs clearance, port security, and environmental sustainability, positioning us as a key player in global trade and logistics.

Job Purpose:

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Key Responsibilities:

Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes. Logistics Coordination: Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance. Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards. Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement. Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment Vendor Coordination: Coordinate office maintenance and repairs with external vendors. System management: Knowledge for SAP Documentation & reporting: Prepare reports, presentations, and other administrative documents. Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS. Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.. Contractor Supervision: Supervise and monitor contractor performance. Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties. Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance. Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk Training and Development: Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance. Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal:

Department Heads, Human resources Direct reports

Key Stakeholders - External:

Regulatory Agencies, Service Providers, Suppliers

Educational Qualification

Bachelor's degree in Business Administration, Commerce, Management, Facilities Management, Hospitality Management, or any related discipline. Diploma/Certification in Facilities Management, Administration, or Supply Chain Management will be an added advantage.