Administration Officer

Control Print (CPL); Bengaluru; Vor Ort; INR 450.000 - 650.000; Vollzeit

Zusammenfassung

Control Print (CPL) is seeking an Admin Officer for the Bengaluru branch to manage office operations, purchase orders, payments, and import-export activities.

The ideal candidate is a Graduate in Accounts with 5–10 years of admin experience, under 32 years, and strong communication and interpersonal skills. You will support service documentation, inventory reconciliation, customer and team coordination, banking tasks, and daily scheduling for Sales and Service teams.

Qualifikationen

• Graduate in accounts or related field.
• 5–10 years of relevant administrative experience.
• Age below 32 years.
• Strong communication and interpersonal skills.
• Knowledge of import-export procedures.

Aufgaben

• Process Purchase Orders (POs) and ensure timely follow-ups, including dispatch status.
• Handle payment follow-ups and ensure timely settlements.
• Manage Debit Note and Credit Note follow-ups.
• Coordinate vendor payments and maintain weekly cash statements.
• Prepare service-related documentation (MOC, Quotations) and support printer upgrades and buybacks.
• Support FRA material coordination with Plant team.
• Maintain consumables/spares inventory and reconcile monthly reports to HO.
• Attend customer calls, resolve queries, and manage courier follow-ups.
• Track attendance and prepare daily work schedules for Sales and Service teams.
• Handle office tickets, records, and maintenance, including bill follow-ups.
• Oversee bank-related tasks and daily administrative documentation.
• Coordinate Import-Export documentation, liaise with logistics providers, and track payments and duties.

Kenntnisse

Communication skills

Interpersonal skills

Import-Export procedures

Ausbildung

Graduate in Accounts or related field

Jobbeschreibung

Job Description Admin Officer

Qualifications & Experience

Education: Graduate in Accounts or related field.

Experience: 5 to 10 years of relevant experience in administrative roles. Age: Below 32 years.

Strong communication and interpersonal skills. Knowledge and hands on experience with Import-Export procedures.

Responsibilities

Purchase Orders & Payments

• Processing Purchase Orders (POs) and ensuring timely follow-ups, including dispatch status.
• Handling payment follow-ups and ensuring timely settlements.
• Managing Debit Note and Credit Note follow-ups.
• Coordinating vendor payments and maintaining a weekly cash statement.

Service Support

• Preparing and managing service-related documentation (MOC, Quotations, etc.). Handling demo printer, upgrades, and buyback printer-related tasks.
• Providing support for FRA material in collaboration with the Plant team.

Inventory Management

Maintaining consumables/spares inventory at the branch. Reconciling inventory on a monthly basis and sending reports to Head Office (H.O.).

Customer & Team Coordination

• Attending to customer calls and resolving queries.
• Managing courier follow-ups for consumables and spares.

Tracking and managing attendance for the Sales and Service teams. Preparing and coordinating daily work schedules for Sales and Service teams.

Office Administration

Handling ticket bookings for employees and maintaining office records.

Managing office maintenance, including telephone/mobile bill follow-ups.

Ensuring asset issue and handover formalities are completed efficiently.

Bank & Financial Tasks

Managing bank-related tasks and ensuring smooth operations. Handling daily administrative tasks and documentation.

Import-Export Coordination

Managing documentation and compliance for Import and Export operations. Liaising with logistics providers and ensuring timely shipments. Tracking and reconciling import-export payments and duties