Administration - Executive

Auro; Hyderabad; On-site; INR 400,000 - 640,000; Full time

Job summary

Auro in Hyderabad is seeking an experienced Office Administrator to oversee day-to-day administrative operations inside a corporate environment. The role covers facilities management, employee services, travel and transport coordination, vendor management, cost control, and policy compliance.

Responsibilities include maintaining office infrastructure, coordinating housekeeping and security, managing ID cards and office supplies, handling onboarding and exit formalities, and ensuring a safe,

Responsibilities

• Manage daily office administration and facility operations.
• Ensure proper maintenance of office infrastructure, workstations, meeting rooms, and common areas.
• Coordinate housekeeping, security, pantry, and other facility services.
• Monitor facility maintenance, repairs, and AMC renewals.
• Ensure a clean, safe, and well-maintained working environment.
• Coordinate employee administrative requirements and support.
• Manage ID cards, access cards, stationery, office supplies, and other employee services.
• Address employee administrative queries and resolve issues within agreed timelines.
• Coordinate onboarding and exit-related administrative formalities.
• Coordinate employee travel bookings, hotel reservations, airport transfers, and local transportation.
• Manage company vehicles, driver schedules, vehicle maintenance, and fuel expenses.
• Ensure timely vehicle availability for employees, management, and business visitors.
• Maintain travel and transport records and monitor costs.
• Coordinate with vendors for housekeeping, security, maintenance, transport, and other administrative services.
• Obtain quotations, compare prices, and coordinate purchase orders and invoices.
• Maintain vendor agreements, service records, and renewal schedules.
• Monitor vendor performance, service quality, and adherence to agreed SLAs.
• Support cost optimization and efficient utilization of administrative resources.
• Coordinate accommodation, transport, housekeeping, and other site-level services if required
• Conduct periodic site visits to review facilities and address administrative issues.
• Coordinate with site heads, HR, Finance, Procurement, and other departments.

Job description

Role & responsibilities

Scope of Job:

To manage day to day administrative operations efficiently, ensuring smooth facility management, employee services, travel and transport coordination, vendor

management, cost control, and compliance with company policies and procedures at corporate environment.

Office Administration & Facilities Management

• Manage daily office administration and facility operations.
• Ensure proper maintenance of office infrastructure, workstations, meeting rooms, and common areas.
• Coordinate housekeeping, security, pantry, and other facility services.
• Monitor facility maintenance, repairs, and AMC renewals.
• Ensure a clean, safe, and well-maintained working environment.

Employee Services:

• Coordinate employee administrative requirements and support.
• Manage ID cards, access cards, stationery, office supplies, and other employee services.
• Address employee administrative queries and resolve issues within agreed timelines.
• Coordinate onboarding and exit-related administrative formalities.

Travel & Transport Management:

• Coordinate employee travel bookings, hotel reservations, airport transfers, and local transportation.
• Manage company vehicles, driver schedules, vehicle maintenance, and fuel expenses.
• Ensure timely vehicle availability for employees, management, and business visitors.
• Maintain travel and transport records and monitor costs.

Vendor Management & Procurement

• Coordinate with vendors for housekeeping, security, maintenance, transport, and other administrative services.
• Obtain quotations, compare prices, and coordinate purchase orders and invoices.
• Maintain vendor agreements, service records, and renewal schedules.
• Monitor vendor performance, service quality, and adherence to agreed SLAs.
• Support cost optimization and efficient utilization of administrative resources.
• Coordinate accommodation, transport, housekeeping, and other site-level services if required
• Conduct periodic site visits to review facilities and address administrative issues.
• Coordinate with site heads, HR, Finance, Procurement, and other departments.

Budget & Cost Control

• Track administrative expenses against approved budgets.
• Verify vendor invoices, supporting documents, and service details before submission.
• Maintain records of payments, advances, petty cash, and expense statements, as applicable.
• Identify opportunities to reduce costs without compromising service quality.

Compliance, Documentation & Reporting:

• Maintain administrative records, vendor documents, contracts, and statutory compliance records.
• Monitor renewals of licenses, insurance, AMC agreements, and other applicable documents.
• Ensure compliance with company policies, safety standards, and audit requirements.
• Prepare periodic reports on expenses, vehicle utilization, vendor performance, and facility operations.

Process Improvement & Coordination:

• Implement administration SOPs and standard operating procedures.
• Maintain trackers for requests, approvals, complaints, and pending activities.
• Coordinate with internal stakeholders to ensure timely closure of administrative requirements.
• Identify process improvements and support digitalization of administrative activities.