Admin Executive

Alisped India; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Alisped India is seeking an Office Administrator to support day-to-day operations in Mumbai. The role covers essential facilities, inventory, and staff support, ensuring smooth administration across the office.

You will coordinate vendor activities, manage assets and equipment, oversee housekeeping and pantry supplies, and assist with events and travel arrangements, contributing to a well-organized and compliant workplace.

Responsibilities

• Maintain smooth day-to-day office operations.
• Maintain office infrastructure, furniture and office equipment.
• Manage office stationery, pantry supplies and housekeeping materials.
• Coordinate office maintenance and repair activities.
• Monitor cleanliness and hygiene standards across office premises.
• KRA 1 Maintain uninterrupted office operations with timely availability of office facilities and supplies.
• Coordinate with housekeeping, security, maintenance and facility vendors.
• Monitor vendor performance and service quality.
• Maintain Annual Maintenance Contracts (AMC) for office equipment.
• Coordinate office utility services including electricity, internet, telephone and office maintenance.
• Process vendor bills and maintain service records.
• KRA 2 Ensure timely completion of facility maintenance activities and efficient vendor management.
• Maintain records of office assets, furniture and equipment.
• Track issuance and return of company assets.
• Conduct periodic asset verification.
• Maintain inventory of stationery, pantry items and office consumables.
• Ensure optimum stock levels and timely procurement.
• KRA 3 Maintain accurate asset records and ensure uninterrupted availability of office resources.
• Version 1.0
• Coordinate employee travel, hotel bookings and transportation arrangements.
• Manage courier, dispatch and postal services.
• Coordinate visitor management and employee access cards.
• Support office events, meetings and employee engagement activities from an administrative perspective.
• Assist departments with administrative requirements.
• KRA 4 Provide timely administrative support to employees and business functions.
• Prepare monthly administration MIS reports.
• Maintain vendor agreements, purchase records and administrative documentation.
• Ensure adherence to company administrative policies.
• Support workplace safety and security compliance.
• Maintain confidentiality of company records and administrative information.

Job description

Role & responsibilities

Office Administration

• Ensure smooth day-to-day office operations.
• Maintain office infrastructure, furniture and office equipment.
• Manage office stationery, pantry supplies and housekeeping materials.
• Coordinate office maintenance and repair activities.
• Monitor cleanliness and hygiene standards across office premises.
• KRA 1 Maintain uninterrupted office operations with timely availability of office facilities and supplies.

Facility & Vendor Management

• Coordinate with housekeeping, security, maintenance and facility vendors.
• Monitor vendor performance and service quality.
• Maintain Annual Maintenance Contracts (AMC) for office equipment.
• Coordinate office utility services including electricity, internet, telephone and office maintenance.
• Process vendor bills and maintain service records.
• KRA 2 Ensure timely completion of facility maintenance activities and efficient vendor management.

Asset & Inventory Management

• Maintain records of office assets, furniture and equipment.
• Track issuance and return of company assets.
• Conduct periodic asset verification.
• Maintain inventory of stationery, pantry items and office consumables.
• Ensure optimum stock levels and timely procurement.
• KRA 3 Maintain accurate asset records and ensure uninterrupted availability of office resources.
• Version 1.0

Employee Support Services

• Coordinate employee travel, hotel bookings and transportation arrangements.
• Manage courier, dispatch and postal services.
• Coordinate visitor management and employee access cards.
• Support office events, meetings and employee engagement activities from an administrative perspective.
• Assist departments with administrative requirements.
• KRA 4 Provide timely administrative support to employees and business functions.

Administration MIS & Compliance

• Prepare monthly administration MIS reports.
• Maintain vendor agreements, purchase records and administrative documentation.
• Ensure adherence to company administrative policies.
• Support workplace safety and security compliance.
• Maintain confidentiality of company records and administrative information.