Administrative Officer

Panacorp Software Solutions; Nagercoil; On-site; INR 400,000 - 700,000; Full time

Job summary

Panacorp Software Solutions in India is seeking an experienced Administration/Facility Manager to oversee daily office operations, security, and maintenance. You will coordinate with vendors, manage inventory and records, and handle travel, events, and onboarding support.

Strong MS Office skills and budgeting ability are essential. The role requires 5–10 years of relevant experience, with a focus on ensuring compliance with policies and overall operational efficiency across the office

Qualifications

• 5–10 years of experience in administration, office management, or facility management.
• Strong MS Office skills and proficiency in record-keeping.
• Excellent communication, time management, and budgeting abilities.

Responsibilities

• Manage daily administrative and office operations.
• Oversee office maintenance, housekeeping, security, and facility management.
• Coordinate with vendors for office supplies, equipment, and service contracts.
• Maintain office inventory, assets, and administrative records.
• Handle travel arrangements, accommodation, and meeting coordination.
• Prepare administrative reports, MIS, and documentation.
• Manage courier, dispatch, and correspondence activities.
• Support HR in onboarding, employee documentation, and office events.
• Ensure compliance with company policies, safety standards, and statutory requirements.
• Monitor office expenses and maintain administrative budgets.
• Coordinate with internal departments to ensure smooth business operations.
• Resolve day-to-day administrative issues efficiently.

Skills

Office Administration

Facility Management

Vendor Management

Inventory & Asset Management

Documentation & Record Keeping

MS Office

Communication & Interpersonal Skills

Time Management

Problem Solving

Organizational Skills

Budget Management

Team Coordination

Experience in administration

Tools

MS Office Suite

Job description

Key Responsibilities

• Manage daily administrative and office operations.
• Oversee office maintenance, housekeeping, security, and facility management.
• Coordinate with vendors for office supplies, equipment, and service contracts.
• Maintain office inventory, assets, and administrative records.
• Handle travel arrangements, accommodation, and meeting coordination.
• Prepare administrative reports, MIS, and documentation.
• Manage courier, dispatch, and correspondence activities.
• Support HR in onboarding, employee documentation, and office events.
• Ensure compliance with company policies, safety standards, and statutory requirements.
• Monitor office expenses and maintain administrative budgets.
• Coordinate with internal departments to ensure smooth business operations.
• Resolve day-to-day administrative issues efficiently.

Required Skills

• Office Administration
• Facility Management
• Vendor Management
• Inventory & Asset Management
• Documentation & Record Keeping
• MS Office (Excel, Word, PowerPoint)
• Communication & Interpersonal Skills
• Time Management
• Problem Solving
• Organizational Skills
• Budget Management
• Team Coordination
• 5-10 years of experience in administration, office management, or facility management.