Administration Manager, Administration

CITIC Securities International; Pune District; On-site; INR 800,000 - 1,100,000; Full time

Benefits offered by this job

Health insurance

Job summary

CITIC Securities International is seeking an experienced Facilities Manager to oversee daily office operations in Pune. The role involves housekeeping, security, cafeteria, guest handling, and coordinating travel and VIP visits. You will manage budgets, vendor relations, and ensure statutory compliance across facilities.

You will lead CSR activities and drive facility improvement initiatives while coordinating with global stakeholders to align operations with corporate standards.

Qualifications

• Minimum 5–8 years of relevant facility management experience in IT/ITES environments.
• Strong knowledge of building services, vendor management and statutory compliance.
• Excellent organizational and leadership abilities; detail-oriented and proactive.

Responsibilities

• Oversee day-to-day office management, including housekeeping, security, cafeteria and visitor handling.
• Support employee travel requirements: air, car, VISA, FOREX and accommodation arrangements.
• Manage employee transport and coordinate with external service providers and vendors.
• Plan budget, manage invoices and maintain data records for facilities.
• Ensure health, safety and compliance from admin/facilities perspective.
• Lead CSR and employee engagement activities and support facility upgrades.

Skills

Office Management

Facility Management

Vendor Management

Project Management

Health & Safety

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Key Areas of Responsibilities

• Responsible for day-to-day office management functions like housekeeping, security, cafeteria, guest and visit management etc.
• Supporting employees on their travel requirements like air, car, VISA, FOREX, accommodation etc.
• Manage employee transport.
• Responsible for coordination with external service providers and vendor partners.
• Responsible for budget planning, invoice management and data maintenance.
• Oversee health and safety and related compliances from admin and facility perspective.
• Plan and executive CSR and employee engagement activities.
• Engage from time to time in facility upkeep / upgrade projects and initiatives.
• Work closely with global stakeholders for operations alignment and management.

Requirements

• Bachelor's degree Business Administration, or related field.
• Minimum of 5-8 years of relevant experience in facility management with relevant experience in IT/ITES organizations.
• Proficiency in Microsoft office.
• Strong knowledge of building services, vendor management, and statutory compliance.
• Ability to handle multiple priorities, manage projects, and deliver results independently.
• High attention to detail with a proactive and enthusiastic mindset; team-oriented approach.
• Excellent organizational and leadership skills.