Administration Manager

Lumina Datamatics Inc.; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Lumina Datamatics Inc. in Mumbai is seeking an experienced Office Administrator to lead daily office operations, vendor management, and facilities services.

You will supervise support staff, manage budgets, and ensure compliant, safe workplace practices as part of a cross-functional team. The role requires a graduate with 8+ years in office administration or facilities management, strong MS Office skills, and proven ability to coordinate with vendors and internal stakeholders to optimize

Qualifications

• 8+ years experience in office administration, facilities management, or corporate administration.
• Graduate in any discipline; strong communication and organizational skills.
• Experience in vendor management, facility operations, and controlling administrative expenses.

Responsibilities

• Manage daily office operations and maintain a safe, organized workplace.
• Coordinate vendor relationships, contracts, renewals, and service quality.
• Track administrative and facility expenses against budgets; assist with invoices and payments.
• Lead and coordinate support staff, seating, onboarding, and frontline services.
• Support internal meetings, events, and management reporting as needed.
• Ensure compliance with internal policies and workplace safety requirements.

Skills

Office administration

Facilities management

Vendor management

MS Office

Cross-functional coordination

Negotiation

Education

Bachelor's degree

Tools

MS Office

Job description

Role & responsibilities

ey Responsibilities

1. Office Administration & Operations

• Manage daily office operations and ensure a well-maintained, safe, and organized workplace.
• Maintain administrative records, documentation, filing systems, and office supplies.
• Coordinate office requirements, stationery, equipment, repairs, and maintenance.

2. Facilities & Vendor Management

• Manage relationships with vendors, contractors, housekeeping, security, transport, and other facility service providers.
• Monitor vendor performance, service quality, contracts, and renewals.
• Coordinate preventive maintenance, workplace infrastructure, and facility-related issues.

3. Budget & Expense Management

• Track administrative and facility-related expenses against approved budgets.
• Process vendor invoices, verify bills, and coordinate with the Finance team for timely payments.
• Identify cost-saving opportunities and improve administrative efficiency.

4. Team Management

• Supervise and coordinate administrative, housekeeping, front-desk, and other support staff, as applicable.
• Allocate responsibilities, monitor performance, and ensure timely completion of tasks.
• Promote adherence to workplace standards and company procedures.

5. Employee & Management Support

• Coordinate employee onboarding requirements like seating arrangements, access cards, and other administrative formalities.
• Support internal meetings, company events, employee engagement activities, and business visits.
• Provide administrative reports and updates to management as required.

6. Compliance & Workplace Safety

• Ensure compliance with internal administrative policies, facility procedures, and applicable safety requirements.
• Maintain relevant vendor agreements, statutory documentation, and facility records.
• Coordinate emergency preparedness, workplace safety measures, and incident reporting.

Required Qualifications & Skills

• Experience: Minimum 8 years of experience in office administration, facilities management, or corporate administration.
• Education: Graduate in any discipline;
• Strong experience in vendor management, facility operations, and administrative expense control.
• Good working knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong communication, coordination, negotiation, and problem-solving skills.
• Ability to manage multiple priorities, lead support teams, and work effectively with cross-functional stakeholders.
• High level of integrity, attention to detail, and ability to handle confidential information.