Lead - Admin

Adani Electricity Mumbai Ltd; Ahmedabad District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Adani Electricity Mumbai Ltd is seeking an experienced Administration and Facility Manager to oversee corporate offices and project sites across multiple locations in India. The role focuses on vendor management, workplace infrastructure, and compliance.

You will drive cost control, contract administration, and employee services, coordinate with security teams, and ensure service levels meet SLAs. A background in large-scale facilities within energy or infrastructure sectors is preferred.

Qualifications

• Bachelor's degree in any discipline is required.
• MBA/PGDM in Administration, Operations, Facilities Management, or related field preferred.
• Certification in Facility Management, Administration, or Workplace Management will be an added advantage.

Responsibilities

• Manage day-to-day administration activities across corporate offices and project locations.
• Ensure efficient operation and maintenance of workplace infrastructure, office facilities, and utilities.
• Drive workplace standards, space management, and office upkeep.
• Oversee office expansion, renovation, refurbishment, and relocation activities as required.
• Manage end-to-end vendor selection, onboarding, and performance monitoring.
• Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
• Ensure service delivery as per agreed SLAs and contractual obligations.
• Monitor vendor costs and identify opportunities for cost optimization.
• Coordinate with security teams to ensure workplace safety and access control.
• Oversee deployment and performance of security agencies.
• Manage company assets, inventory, office equipment, and infrastructure records.
• Ensure safeguarding of organizational assets and facilities.
• Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
• Address administrative concerns raised by employees and business stakeholders.
• Drive initiatives to improve workplace experience and employee satisfaction.
• Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
• Conduct periodic audits of facilities, vendors, and administrative processes.
• Maintain all records, licenses, agreements, and compliance documentation.
• Support business continuity and emergency response planning.
• Prepare and manage annual administration budgets.
• Monitor administrative expenditures and optimize operational costs.
• Ensure efficient utilization of resources without compromising service quality.
• Generate MIS reports and dashboards for management review.
• Partner with HR, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
• Coordinate with government authorities, local administration, landlords, and external agencies when required.
• Provide administrative support for leadership visits, corporate events, and business meetings.

Skills

Administration Management

Facility & Infrastructure Management

Vendor & Contract Management

Security Administration

Asset Management

Budgeting & Cost Control

Employee Services

Travel & Accommodation Management

Compliance & Governance

Stakeholder Management

Negotiation & Vendor Relationship

Problem Solving & Operational

Education

Bachelor's Degree

MBA/PGDM in Administration/Operations/Facilities Management

Facility/Workplace Management Certification

Job description

Responsibilities

2. Vendor & Contract Management3. Security & Asset Management4. Employee Services & Workplace Experience5. Compliance & Governance6. Budget & Cost Control7. Stakeholder Management

• Administration & Facility Management
• Manage day-to-day administration activities across corporate offices and project locations.
• Ensure efficient operation and maintenance of workplace infrastructure, office facilities, and utilities.
• Drive workplace standards, space management, and office upkeep.
• Oversee office expansion, renovation, refurbishment, and relocation activities as required.
• Manage end-to-end vendor selection, onboarding, and performance monitoring.
• Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
• Ensure service delivery as per agreed SLAs and contractual obligations.
• Monitor vendor costs and identify opportunities for cost optimization.
• Coordinate with security teams to ensure workplace safety and access control.
• Oversee deployment and performance of security agencies.
• Manage company assets, inventory, office equipment, and infrastructure records.
• Ensure safeguarding of organizational assets and facilities.
• Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
• Address administrative concerns raised by employees and business stakeholders.
• Drive initiatives to improve workplace experience and employee satisfaction.
• Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
• Conduct periodic audits of facilities, vendors, and administrative processes.
• Maintain all records, licenses, agreements, and compliance documentation.
• Support business continuity and emergency response planning.
• Prepare and manage annual administration budgets.
• Monitor administrative expenditures and optimize operational costs.
• Ensure efficient utilization of resources without compromising service quality.
• Generate MIS reports and dashboards for management review.
• Partner with HR, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
• Coordinate with government authorities, local administration, landlords, and external agencies when required.
• Provide administrative support for leadership visits, corporate events, and business meetings.

Qualifications

Education

• Bachelor's Degree in any discipline.
• MBA/PGDM in Administration, Operations, Facilities Management, or related field preferred.
• Certification in Facility Management, Administration, or Workplace Management will be an added advantage.

Experience

• 10-15+ years of experience in Administration, Facility Management, Corporate Services, or Workplace Operations.
• Experience in large organizations within Power, Utilities, Infrastructure, EPC, Manufacturing, Energy, Construction, or Industrial sectors preferred.
• Exposure to managing multi-location offices and project sites is highly desirable.

Key Competencies

• Administration Management
• Facility & Infrastructure Management
• Vendor & Contract Management
• Security Administration
• Asset Management
• Budgeting & Cost Control
• Employee Services
• Travel & Accommodation Management
• Compliance & Governance
• Stakeholder Management
• Negotiation & Vendor Relationship Management
• Problem Solving & Operational Excellence

Preferred Profile

• Strong experience in handling large-scale administrative operations.
• Proven track record in vendor management and operational cost optimization.
• Ability to manage multiple stakeholders and geographically dispersed locations.
• Strong planning, execution, communication, and people management skills.
• Experience handling administration for corporate offices, operational plants, or project sites.