Assistant Manager - Administration

IndiGo; Hyderabad; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

IndiGo seeks an Assistant Manager – Administration to oversee regional administrative operations with a strong focus on facility management, infrastructure projects, statutory compliance, vendor management, and stakeholder coordination. The role acts as a key interface between the Corporate Office, regional teams, vendors, and regulatory authorities to ensure efficient, compliant operations.

Key responsibilities include managing day‑to‑day office and facility operations, coordinating civil and

Qualifications

• 5–8 years of relevant experience in infrastructure and facility management projects.
• Bachelor’s degree in engineering / architecture / Facilities Management or a related discipline.
• Strong stakeholder and vendor management skills.

Responsibilities

• Manage day-to-day office and facility operations, ensuring optimal space utilization and employee comfort.
• Oversee maintenance, repairs, and upkeep of offices, warehouses, and airport facilities.
• Coordinate civil, electrical, and allied works with internal and external stakeholders.
• Track project timelines, quality, and budgets; provide regular progress updates.
• Maintain MIS, documentation, contracts, and compliance records.

Skills

Facility operations

Vendor management

Stakeholder coordination

Regulatory compliance

Safety & security

MIS reporting

Documentation

Education

Bachelor’s degree in engineering/architecture/Facilities Management

Job description

Job Title: Assistant Manager – Administration

Role Summary

The Assistant Manager – Administration will be responsible for managing regional administrative operations with a strong focus on facility management, infrastructure projects, statutory compliance, vendor management, and stakeholder coordination. The role acts as a key interface between the Corporate Office, regional teams, vendors, and regulatory authorities to ensure efficient, compliant, and uninterrupted operations.

Key Responsibilities

Facility & Operations Management

• Manage day-to-day office and facility operations, ensuring optimal space utilization and employee comfort.
• Oversee maintenance, repairs, and upkeep of offices, warehouses, and airport facilities.
• Ensure timely renewal and compliance of AMCs for critical assets.
• Monitor safety, security, and hygiene standards across facilities.
• Conduct periodic inspections, audits, and health checks of infrastructure and utilities.

Infrastructure & Project Management

• Manage end-to-end execution of infrastructure projects with full statutory and legal compliance.
• Coordinate civil, electrical, and allied works with internal and external stakeholders.
• Track project timelines, quality, and budgets; provide regular progress updates.
• Manage post-project handover, asset lifecycle, and maintenance planning.
• Liaise with architects, PMC, contractors, and regulatory authorities for approvals and execution.
• Identify, onboard, and manage regional vendors and service providers.
• Ensure adherence to SLAs, contract terms, and performance standards.
• Verify vendor invoices and coordinate approvals with Corporate teams.
• Maintain MIS, documentation, contracts, and compliance records.

Administration & Stakeholder Coordination

• Act as the single point of contact for Airport Administration and local authorities.
• Support corporate initiatives, branding requirements, and compliance mandates.
• Identify operational risks and implement effective mitigation measures.
• Coordinate with internal teams for smooth administrative and infrastructure operations.

Security & Emergency Preparedness

• Support implementation of safety, security, and emergency preparedness plans.
• Conduct regular safety audits, drills, and incident reporting.
• Ensure BCP compliance with zero downtime for critical systems.

Education & Experience

• Minimum 5–8 years of relevant experience in infrastructure and facility management projects.
• Hands‑on experience in Civil, MEP, interior fit‑out works, and allied services.
• Strong working knowledge of facility operations, statutory and regulatory compliances, and vendor management/coordination.
• Experience in managing facilities such as airports, workshops, warehouses, or large corporate/commercial environments is preferred.
• Bachelor’s degree in engineering / architecture / Facilities Management or a related discipline.
• Strong stakeholder and vendor management skills.
• Good understanding of infrastructure, facilities, and compliance requirements.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication, coordination, and documentation skills.
• Proficiency in MIS reporting and administrative controls.

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