Senior Administration Officer

Brose; Mhalunge; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Brose is seeking an experienced Administration and EHS leader for a manufacturing plant in India. The role covers plant administration, canteen operations, security, employee transportation, and vendor management. You will oversee facilities, safety processes, and statutory compliance while coordinating events and engagements.

Strong MS Office skills and vendor management are essential. Ideal candidates have a Bachelor's or Master's in administrative management with 8–12 years in admin/EHS,

Qualifications

• Bachelor's / masters degree in administrative management.
• Adequate knowledge of safety processes.
• 8–12 years of experience in Administration and EHS functions in manufacturing industries.
• Experience in automotive manufacturing will be preferred.

Responsibilities

• Manage day-to-day plant administration activities.
• Oversee housekeeping, gardening, pest control, and facility maintenance.
• Manage office supplies, stationery, uniforms, PPE, and other consumables.
• Coordinate annual events, employee engagement activities, and visitor management.
• Responsible for Asset inventory of HR and Admin.
• Need to provide support to safety activities in terms of Administration.
• Monitor daily canteen/Cafeteria operations and food quality.
• Coordinate with canteen/Cafeteria vendors for meal planning and service improvements.
• Ensure compliance with food safety and hygiene standards.
• Monitor meal attendance and consumption records.
• Address employee feedback and complaints related to food services.
• Verify canteen bills and vendor invoices.
• Conduct periodic audits of food quality, cleanliness, and service standards.
• Ensure adequate seating, water supply, and dining facilities.
• Manage premises security operations, including access control and visitor management.
• Supervise security personnel and contract security agencies.
• Monitor CCTV systems, surveillance activities, and security records.
• Investigate security breaches, theft, vandalism, and unauthorized access incidents.
• Ensure compliance with security protocols for employees, contractors, and visitors.
• Coordinate with local authorities and emergency services when required.
• Connect with Global security for documentation and Audits.
• Coordinate employee transportation services and vehicle scheduling.
• Manage company vehicles, drivers, and transport vendors.
• Handle route planning and transportation of Employee.
• Ensure timely employee pickup and drop arrangements.
• Maintain transportation records.
• Monitor transport vendor performance and service quality.
• Manage contracts and performance of canteen, housekeeping, transport, security, and maintenance vendors.
• Conduct periodic vendor reviews and performance evaluations.
• Ensure service quality and cost optimization.

Skills

Leadership

Vendor management

Contract management

Communication

Report writing

MS Office

Problem solving

Factory Act & Safety

Incident investigation

Education

Bachelor's / Masters in Administrative Management

Job description

Key Responsibilities

1. Administration Management

• Manage day-to-day plant administration activities.
• Oversee housekeeping, gardening, pest control, and facility maintenance.
• Manage office supplies, stationery, uniforms, PPE, and other consumables.
• Coordinate annual events, employee engagement activities, and visitor management.
• Responsible for Asset inventory of HR and Admin.
• Need to provide support to safety activities in terms of Administration

2. Canteen Management in Cafeteria

• Monitor daily canteen/Cafeteria operations and food quality.
• Coordinate with canteen/Cafeteria vendors for meal planning and service improvements.
• Ensure compliance with food safety and hygiene standards.
• Monitor meal attendance and consumption records.
• Address employee feedback and complaints related to food services.
• Verify canteen bills and vendor invoices.
• Conduct periodic audits of food quality, cleanliness, and service standards.
• Ensure adequate seating, water supply, and dining facilities.

3. Security Management

• Manage premises security operations, including access control and visitor management.
• Supervise security personnel and contract security agencies.
• Monitor CCTV systems, surveillance activities, and security records.
• Investigate security breaches, theft, vandalism, and unauthorized access incidents.
• Ensure compliance with security protocols for employees, contractors, and visitors.
• Coordinate with local authorities and emergency services when required.
• Connect with Global security for documentation and Audits.

4. Transportation Management

• Coordinate employee transportation services and vehicle scheduling.
• Manage company vehicles, drivers, and transport vendors.
• Handle route planning and transportation of Employee.
• Ensure timely employee pickup and drop arrangements.
• Maintain transportation records.
• Monitor transport vendor performance and service quality.

5. Vendor Management

• Manage contracts and performance of canteen, housekeeping, transport, security, and maintenance vendors.
• Conduct periodic vendor reviews and performance evaluations.
• Ensure service quality and cost optimization.

Required Qualifications

• Bachelor's / masters degree in administrative management.
• Adequate knowledge of safety processes.

Experience

• 8-12 years of experience in Administration and EHS functions in manufacturing industries.
• Experience in automotive manufacturing will be preferred.

Skills Required

• Strong leadership and team management
• Vendor and contract management.
• Excellent communication and report-writing skills.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Problem-solving and decision-making abilities.
• Knowledge of Factory Act, Industrial Safety, and Statutory Compliance
• Incident investigation and root cause analysis.