Administration Manager

Vlink; Dadri, Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

VLink in Noida is seeking an Admin Manager to oversee administration, facilities, and infrastructure across four locations. The role includes vendor coordination, safety compliance, and managing support teams to ensure smooth daily operations.

The ideal candidate has 7+ years in infrastructure, facilities and admin management with strong leadership, negotiation, and stakeholder management skills to drive cost optimization and service quality.

Qualifications

• 7+ years of experience in Infrastructure, Facilities and Administration Management.
• Experience handling multiple office locations is mandatory.
• Strong knowledge of office infrastructure systems and facility operations.
• Excellent vendor management and negotiation skills.
• Strong leadership and team management capabilities.
• Ability to handle crises, escalations and operational challenges independently.
• Good communication, coordination and stakeholder management skills.
• Strategic mindset with strong operational execution capability.

Responsibilities

• Manage complete office administration and infrastructure operations across 4 office locations.
• Ensure smooth functioning of day-to-day facility operations and workplace management.
• Oversee housekeeping, office cleanliness, hygiene and maintenance standards.
• Manage pantry operations including tea, coffee, food arrangements and cafeteria coordination.
• Handle transport and travel-related administrative support as required.
• Ensure availability and maintenance of office supplies, cleaning materials and consumables.

Skills

Facilities Management

Vendor Management

Team Leadership

Administration

Operations Coordination

Job description

VLink is hiring for Admin Manager | Noida | Immediate Joiner

Key Responsibilities:

Administration & Facility Management

• Manage complete office administration and infrastructure operations across 4 office locations.
• Ensure smooth functioning of day-to-day facility operations and workplace management.
• Oversee housekeeping, office cleanliness, hygiene, and maintenance standards.
• Manage pantry operations including tea, coffee, food arrangements, and cafeteria coordination.
• Handle transport and travel-related administrative support as required.
• Ensure availability and maintenance of office supplies, cleaning materials, and consumables.

Infrastructure & Technical Operations

• Coordinate and monitor office infrastructure maintenance including:
  • Electrical systems
  • AHU (Air Handling Unit) systems
  • Plumbing
  • Carpentry
  • HVAC and general maintenance
• Ensure preventive and corrective maintenance activities are conducted timely.
• Coordinate with internal stakeholders and external vendors for infrastructure-related requirements.

Vendor Management

• Identify, negotiate, onboard, and manage facility and maintenance vendors.
• Monitor vendor performance, service quality, timelines, and compliance.
• Handle AMC renewals, quotations, cost optimization, and contract management.

Team Management

• Supervise housekeeping staff, maintenance teams, pantry staff, and support personnel.
• Ensure discipline, productivity, and service quality across teams.

Strategic & Operational Support

• Develop and implement efficient administration and facility processes.
• Drive workplace improvement initiatives and cost optimization strategies.
• Support management in infrastructure planning, office expansion, and operational readiness.
• Ensure compliance with safety, statutory, and office operational standards.

Desired Candidate Profile

• Minimum 7 years of experience in Infrastructure, Facilities, and Administration Management.
• Experience handling multiple office locations is mandatory.
• Strong knowledge of office infrastructure systems and facility operations.
• Excellent vendor management and negotiation skills.
• Strong leadership and team management capabilities.
• Ability to handle crises, escalations, and operational challenges independently.
• Good communication, coordination, and stakeholder management skills.
• Strategic mindset with strong operational execution capability.