Vice President - Administration

HR JOBS CONSULTANCY; Bengaluru; On-site; INR 3,500,000 - 6,000,000; Full time

Benefits offered by this job

High-level leadership role

Job summary

HR JOBS CONSULTANCY seeks a Vice President - Administration to oversee facilities across India, lead branch rollout projects, and optimize workplace operations. The role demands extensive leadership, strategic planning, and strong vendor management capabilities.

The incumbent will manage budgets, ensure security compliance, and mentor the admin team, driving cost efficiency and sustainable premises management. Experience of 20-30 years in admin and facilities is expected.

Qualifications

• Graduate/Postgraduate with 20-30 years of relevant experience in administration, infrastructure, and facilities management.
• Proven ability to manage large-scale operations and multiple internal/external stakeholders.
• Strong project management, negotiation, and leadership skills.
• Excellent communication and crisis management abilities.

Responsibilities

• Oversee day-to-day operations and maintenance of corporate office and branch facilities across India.
• Lead end-to-end project management for new branch launches, including site selection, lease negotiation, fit-outs, and go-live readiness.
• Ensure optimal space utilization and seating arrangements; plan moves, renovations, and expansions.
• Manage vendor onboarding, contracts, and performance for admin-related services; drive cost control initiatives.
• Implement and maintain physical security measures and emergency preparedness; ensure compliance with policies.
• Lead and mentor the administration team; prepare and manage budgets with focus on efficiency.

Skills

Leadership

Project management

Negotiation

Facilities management

Budgeting

Stakeholder management

Crisis management

Communication

Education

Graduate/Postgraduate

Job description

Vice President - Administration

Key Responsibilities:

Facilities Management

Oversee day-to-day operations and maintenance of corporate office and branch facilities across India.

Ensure upkeep of all properties, security systems, housekeeping, utilities, and safety protocols.

Drive sustainability and energy efficiency initiatives across premises.

Branch Rollout & Infrastructure

Lead end-to-end project management for new branch launches, including site selection, lease negotiation, fit-outs, and go-live readiness.

Coordinate with architects, contractors, IT, and compliance teams for timely execution.

Workplace Operations

Ensure optimal space utilization and seating arrangements.

Plan and manage moves, renovations, and expansions.

Vendor & Procurement Management

Manage vendor onboarding, contracts, and performance for admin-related services.

Drive cost control initiatives and ensure quality service delivery.

Security & Compliance

Implement and maintain physical security measures and emergency preparedness across offices.

Ensure compliance with statutory and internal policies related to infrastructure and workplace safety.

Team Leadership & Budgeting

Lead and mentor the administration team.

Prepare and manage budgets for administrative functions, with a focus on efficiency and cost optimization.

Qualifications & Experience

Graduate/Postgraduate with 20-30 years of relevant experience in administration, infrastructure, and facilities management.

Proven ability to manage large-scale operations and multiple internal/external stakeholders.

Strong project management, negotiation, and leadership skills.

Excellent communication and crisis management abilities.