Administration Head

Talentbes Executive Search; Mangaluru; On-site; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

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Job summary

Talentbes Executive Search is seeking an experienced Administration Head to oversee end-to-end administrative operations across Karnataka. The role requires hands-on manufacturing administration, strong government liaisoning, statutory documentation, vendor and facility management, and multi-location administration.

Kannada (Read, Write & Speak) is mandatory. 5+ years of experience in manufacturing administration and MBA-eligible candidates are preferred.

Qualifications

• Graduate in any discipline; MBA preferred.
• 5+ years of Administration experience in a Manufacturing Industry.
• Experience in Steel, Aluminium, Engineering, Consumer Durables, or FMCG manufacturing is preferred.
• Strong liaisoning experience with Karnataka Government authorities is mandatory.
• Proficiency in MS Office and ERP systems.

Responsibilities

• Oversee complete administration functions across Karnataka manufacturing plant, warehouses and offices.
• Liaise with Government Departments including Labour Department, Factory Inspectorate, Pollution Control Board, Fire Department, Municipality, KIADB, BESCOM, and other authorities.
• Ensure timely renewal and maintenance of all statutory licenses, registrations, approvals, and legal documentation.
• Handle factory-related documentation, agreements, lease documents, legal records, and compliance documentation.
• Manage office administration, infrastructure, housekeeping, security, transport, cafeteria, guest house, and facility maintenance.
• Develop and implement administrative policies, SOPs, and process improvements.
• Manage vendor selection, contract negotiations, AMCs, and service provider performance.
• Monitor administrative budgets, procurement, and cost optimization initiatives.
• Oversee company assets, inventory, office equipment, and annual asset verification.
• Coordinate travel, accommodation, vehicle fleet management, and logistics support.
• Support HR with employee welfare initiatives, onboarding arrangements, and office administration.
• Ensure compliance with health, safety, environmental, and statutory regulations.
• Coordinate audits, inspections, management visits, and government inspections.
• Prepare MIS reports, maintain documentation, and present administration updates to management.
• Lead, mentor, and supervise the administration team while ensuring seamless operations across Karnataka.

Skills

Administration Management

Government Liaisoning

Documentation & Compliance

Vendor & Facility Management

Budget & Cost Control

Team Leadership

Communication & Negotiation

Planning & Coordination

Problem Solving

Education

Graduate in any discipline

MBA preferred

Tools

MS Office

ERP systems

Job description

ob Description Administration Head

Position: Administration Head

Industry: Manufacturing – Steel & Aluminium Kitchenware Products

Location: Manipal, Karnataka

Job Summary

We are seeking a dynamic and result-oriented Administration Head to oversee and manage end-to-end administrative operations across Karnataka. The ideal candidate should have hands-on experience in manufacturing administration, strong government liaisoning skills, statutory documentation, vendor management, facility management, and multi-location administration.

Kannada (Read, Write & Speak) is mandatory.

Key Responsibilities

• Manage complete administration functions across the company's manufacturing plant, warehouses, and offices in Karnataka.
• Liaise with Government Departments including Labour Department, Factory Inspectorate, Pollution Control Board, Fire Department, Municipality, KIADB, BESCOM, and other statutory authorities.
• Ensure timely renewal and maintenance of all statutory licenses, registrations, approvals, and legal documentation.
• Handle all factory-related documentation, agreements, lease documents, legal records, and compliance documentation.
• Manage office administration, infrastructure, housekeeping, security, transport, cafeteria, guest house, and facility maintenance.
• Develop and implement administrative policies, SOPs, and process improvements.
• Manage vendor selection, contract negotiations, AMCs, and service provider performance.
• Monitor administrative budgets, procurement, and cost optimization initiatives.
• Oversee company assets, inventory, office equipment, and annual asset verification.
• Coordinate travel, accommodation, vehicle fleet management, and logistics support.
• Support HR with employee welfare initiatives, onboarding arrangements, and office administration.
• Ensure compliance with health, safety, environmental, and statutory regulations.
• Coordinate audits, inspections, management visits, and government inspections.
• Prepare MIS reports, maintain documentation, and present administration updates to management.
• Lead, mentor, and supervise the administration team while ensuring seamless operations across Karnataka.

Eligibility Criteria

• Graduate in any discipline (MBA preferred).
• 5+ years of experience in Administration within a Manufacturing Industry.
• Experience in Steel, Aluminium, Engineering, Consumer Durables, or FMCG manufacturing is preferred.
• Strong liaisoning experience with Karnataka Government authorities is mandatory.
• Excellent knowledge of statutory documentation and factory administration.
• Proficiency in MS Office and ERP systems.

Mandatory Requirements

• Experience: 5+ years
• Location: Manipal, Karnataka
• Language: Kannada (Read, Write & Speak) – Mandatory
• Willingness to travel across Karnataka as required.

Key Competencies

• Administration Management
• Government Liaisoning
• Documentation & Statutory Compliance
• Vendor & Facility Management
• Budget & Cost Control
• Team Leadership
• Communication & Negotiation Skills
• Planning & Coordination
• Problem Solving & Decision Making